Led truck mount message boards

The South Carolina Department of Transportation (SCDOT) is procuring fifty (50) LED truck-mounted message boards through an Invitation for Bid solicitation. These message boards are specialized vehicular communication systems featuring full matrix LED displays capable of showing text, graphics, and arrow patterns from moving or stationary vehicles. Each unit must include a bed rail mounting frame constructed of 2-inch by 2-inch square tubing in 11-gauge welded steel, two electric linear actuators, and an NTCIP-compliant in-cab controller with wireless capabilities. The display specifications require a 40x24 pixel matrix, measuring 74.75 inches wide by 44.5 inches high, with legibility from a minimum of 650 feet and automatic LED intensity adjustment via ambient light sensors. Potential vendors must submit online offers by October 5, 2023, at 2:30 PM, with all questions due by September 26, 2023, at 12:00 PM. The solicitation covers a contract term from November 1, 2023, through October 31, 2028, with automatic one-year renewal options. Award notification is expected on October 20, 2023, with delivery required within thirty days of purchase order receipt to the SCDOT Equipment Depot in Columbia, South Carolina.

The solicitation allows vendors to claim South Carolina Resident Vendor Preference, SC End-Product Preference, or US End-Product Preference, subject to proper documentation and line-item specifications. Vendors must be registered with the state and comply with South Carolina Code provisions, including debarment certifications, drug-free workplace requirements, ethics certifications, and conflict-of-interest disclosures. All proposed items must be new, with post-award substitutions prohibited for products claimed under end-product preferences. The manufacturer is required to provide a three-year warranty on all parts, with technical support available within 24 hours during business hours (8 AM to 5 PM Monday through Friday Eastern Time). While specific budget ranges are not explicitly stated, the solicitation anticipates purchasing approximately ten units per year over the five-year contract period. The message boards must be compatible with standard utility bodies for Ford, Chevy, and Dodge vehicles with 350 or 3500 specifications, measuring 80 inches wide with 15-inch-wide side binds. Vendors must also submit a signed conflict-of-interest certification, ensuring no SCDOT Commission member has a direct or indirect interest in the proposal, bid, or resulting contract.