LED Panels for Performing Arts Center

The City of Orange Beach, Alabama is requesting bids on LED panels for the Performing Arts Center under IFB 2026-1112, with bids due November 12, 2026 at 10:00 a.m. via the City's electronic procurement portal.

The scope comprises 40 indoor 2.9mm pixel-pitch LED panels in 500×500mm configuration, 72 panels in 500×1000mm configuration, both with Glue-On-Board protection and custom OBPAC branding; 26 custom branded flight cases with wheels and foam interiors; 250 Ethercon data jumper cables (Cat6); 250 PowerCon jumper cables; 20 home run PowerCon cables (30 feet); spare parts including 60 LED module mini bulbs, 12 power supply adapters, and 12 receiving cards; and rigging hardware for hanging and ground support in both 500mm and 1000mm configurations. All items must be new and unused, meeting or exceeding current industry standards. Delivery must be completed within 90 days of purchase to 23908 Canal Road, Orange Beach, Alabama 36561 on an FOB destination basis with freight prepaid and allowed. The City is tax exempt; no federal, state, or municipal sales and excise taxes shall be included in bid pricing. Lump sum pricing must be firm, net, and delivered.

The successful bidder must provide a one-year parts warranty from delivery with mandatory 6-hour technical support response time and submit technical documentation in printed and digital formats. If delivering within city limits, the bidder must obtain an Orange Beach Business License (waived if using third-party shipping). Bidders must demonstrate E-Verify compliance and submit a W-9 form and E-Verify affidavit. Award will be made to the lowest responsive, responsible bidder, with consideration given to best value based on quality, performance, conformity to specifications, delivery time, and other unique requirements. Payment will be made within thirty days of receipt and approval of the application for payment. Bids may not be withdrawn for thirty days following the bid opening date.