LED Light Conversion Project

Whiteford Agricultural Schools, a Michigan public entity located in Ottawa Lake within Macomb County, issued a Request for Proposal on July 19, 2018, for a comprehensive LED lighting conversion project with a sealed bid deadline of August 7, 2018, at 2:00 p.m. EST. The procurement seeks qualified contractors to furnish all permits, labor, materials, tools, equipment, supervision, and services required to replace approximately 1,442 existing fluorescent, incandescent, and metal halide fixtures with new LED fixtures featuring dimming capability throughout the school district's facilities. The project scope includes implementation of an advanced networked lighting control system with occupancy sensors, daylight sensors, and integration with the fire alarm system, along with third-party functional testing to verify proper operation of all lighting and controls. Bidders must submit a total project cost incorporating all applicable rebates and financial programs, including participation in the Michigan Saves program and Consumers Energy Advanced Lighting Controls Small Business Pilot Program, with guaranteed savings documentation. The successful contractor must provide a 5-year fixture warranty, 1-year labor warranty, spare fixtures, and achieve substantial completion by October 31, 2018; bidders were required to attend a mandatory pre-bid conference on July 24, 2018, at 10:00 a.m. at the Whiteford Agricultural Schools Middle School/High School Library. All qualified contractors are eligible to bid on this opportunity, with no apparent set-aside designations or restrictions limiting participation based on disadvantaged enterprise status or organization type. Bidders must demonstrate financial stability through financial references and provide three relevant client references, along with certifications regarding debarment status, nondiscrimination compliance under federal and state law, Iran Economic Sanctions Act compliance per Michigan Public Act 517, and a notarized familial relationship disclosure statement per Public Act 232 of 2004. The contract will incorporate the AIA Document A105-2017 Standard Form of Agreement between Owner and Contractor with supplementary general conditions. Contractors must furnish performance bonds and labor and materials payment bonds equal to 100 percent of the contract sum, along with comprehensive insurance coverage including workers' compensation, general liability coverage of $1,000,000 per occurrence, and automobile liability coverage. Specific award values or budget ranges are not disclosed in the procurement documents; however, the bid package cost was $50.00 (non-refundable), and pricing was required to be firm for 90 days from the bid opening date, delivered F.O.B. job site with all applicable taxes included.