Leased Refrigerated Trailer

The Office of the Chief Medical Examiner in Connecticut is seeking a competitive bid for an 18-month lease of a refrigerated trailer located in Hartford County. The solicitation (Solicitation Number: 21CME00002AA) requires a precisely specified electric semi-trailer approximately 53 feet long and 8 feet wide, designed to store decedents, facility stretchers/gurneys, and related supplies. The trailer must maintain a consistent temperature range of 35-40 degrees Fahrenheit and include specific technical requirements such as interior lighting, a lift gate, and shelving with 30-inch wide shelves running the length of one side at heights of 24 and 39 inches. High-security locks must be compatible with the agency's security mechanisms, and the trailer must have roll-up doors that can be securely fastened. The bid response period is from July 29, 2021, to August 10, 2021, with submissions due by 1:30 PM EDT. The awarded vendor will be responsible for delivering and picking up the trailer, and the agency reserves the right to potentially add a second trailer to the contract if needed.

The solicitation appears to be an open competition with no specified set-aside designations or restrictions on vendor participation. No incumbent vendors are identified in the documentation, and there are no apparent limitations on the types of organizations that can submit a bid. The contract includes payment terms of Net 45 Days and includes a 45-day cancellation clause, providing flexibility for both parties. While no specific budget range or estimated total contract value is provided, vendors will be expected to quote monthly lease rates for the 18-month term. The agency will be responsible for deep cleaning the trailer before its return and disposing of the shelving units at the end of the lease period. Funding for the contract will come from the Medical Examiner's Office in Hartford County, Connecticut, though specific funding sources are not detailed in the solicitation documents.