Learning Management System

The Kansas Supreme Court Office of Judicial Administration is requesting competitive proposals for a Learning Management System serving the Kansas Judicial Branch, with proposals due September 23, 2026 at 2:00 p.m. Central Time. Bidders claiming eligibility for the Disabled Veteran Owned Business or Certified Business preference programs must provide supporting documentation; no set-aside or mandatory preference applies to all bidders.

The LMS must deliver onboarding, policies and procedures, security awareness, software training, judicial education, and professional development content to KJB staff, judicial officers, municipal court personnel, contractors, attorneys, and OJA-designated users. Required functional capabilities include course creation and management, searchable catalogs, user self-enrollment, training transcripts, instructor-led event management with attendance tracking, role-based access controls, reporting and analytics, and external-activity recording. The system must support text-based modules, video, documents, assessments, recorded training, and SCORM-compliant packages; be accessible via standard web browsers without requiring internal network connection; and integrate with Microsoft Entra ID single sign-on and multi-factor authentication. The LMS must be cloud-hosted, U.S.-based, WCAG 2.1 Level AA compliant by April 26, 2027, and compliant with OJA's Information Security Requirements. The vendor must provide standard business-hour support (Monday–Friday, 7:00 a.m. to 6:00 p.m. Central Time), guarantee 99.999% uptime, deliver implementation services including project management and user training, maintain a non-production test environment, and provide evergreen updates, security patches, and bug fixes at no additional charge throughout the contract term and renewals, with regulatory changes implemented no later than 30 days before effective date.

The contract term is two years from final signature with two optional twenty-four-month renewal periods. Bidders must demonstrate a minimum of five years' continuous active participation in comparable services and provide three references from clients served within the last five years. Pricing must remain firm for the entire contract period and renewals. All bids require tax clearance, immigration certification, sexual harassment and Israel boycott certifications, and covered-telecommunications-equipment certification. Questions are due August 25, 2026. No pre-bid conference is scheduled. Submissions may be electronic (maximum 20 MB) to procurement@ks.gov or by courier to 900 SW Jackson, Suite 451, Topeka.