Leachate collection system inspection, maintenance and repairs for the caja DEL RIO landfill

The Santa Fe Solid Waste Management Agency is soliciting bids for Invitation to Bid (ITB) #26015, seeking a contractor to perform comprehensive leachate collection system inspection, maintenance, and repairs at the Caja del Rio Landfill located at 149 Wildlife Way, Santa Fe, New Mexico. The contract requires bi-annual inspections of six leachate extraction point risers, routine preventative maintenance, and non-routine repairs as needed. Specific deliverables include comprehensive system checks, equipment assessments, control box evaluations, voltage and amperage measurements, and potential pump removals. The contractor must be factory authorized to repair EPG Companies' SurePump Leachate pumping systems and provide detailed reports after each service session. Bidders are required to submit unit costs for hourly labor rates (regular and overtime), mobilization charges, fuel surcharges, tool usage, and mileage. The bid is due on September 10, 2025, at 2:00 pm, with a potential contract award during the Joint Powers Board meeting on October 16, 2025. The initial contract term is one year, with potential annual renewals for up to ten years.

The procurement includes preferences for New Mexico resident businesses, Native American businesses, and veteran-owned businesses, with potential bid adjustments ranging from 8-10% depending on business classification. Contractors must provide comprehensive general liability insurance of $1,000,000 per occurrence and $2,000,000 in aggregate, workers' compensation insurance, and automobile liability insurance of $1,000,000 combined single limit. The contractor will be responsible for all employee wages, salaries, and benefits, and must comply with local living wage ordinances. The contract requires a minimum 90-day warranty on materials and services and allows for monthly invoicing after written certification of service acceptance. While no specific incumbent vendor is mentioned, the contract is structured as an indefinite quantity agreement, meaning the Agency can purchase services on an as-needed basis without guaranteeing a specific order volume. The pricing and payment terms will be detailed in Exhibit A of the final agreement, with the Agency reserving the right to cancel orders or the entire agreement if services do not meet specified requirements.