LCP Tracker IFB Brand Name only

The Illinois Department of Transportation is soliciting bids for LCPTracker, a hosted Software as a Service application for certified payroll reporting and workforce tracking on construction projects, under IFB B-53697 (BidBuy Bid Number 27-494DOT-FINAD-B-53697), with bids due September 18, 2026. This is a brand-name-only solicitation; exceptions or alternatives will not be considered.

The scope requires LCPTracker Pro SaaS functionality including wage maintenance, certified payroll report collection, Davis-Bacon and prevailing-wage compliance support, workforce demographic reporting, unlimited user access, WH-347 form support, and technical software support. The vendor must obtain annual independent SOC 2 Type 2 audits, maintain State data within the contiguous United States using FIPS 140–compliant AES 256 encryption, provide data in nonproprietary formats with extraction tools, implement disaster recovery with defined Maximum Tolerable Downtime and Recovery Point Objectives, and comply with NIST Special Publication 800-53 Revision 5 baseline controls and Illinois Identity Protection Act requirements. Comprehensive minimum logging requirements across authentication, access control, privileged activity, data access, and legal-consent events are specified in Appendix S1.

The initial contract term is five years from the last signature date, with a maximum total term not to exceed ten years including renewals. Bids must remain firm for 90 days following opening. The vendor must carry commercial general liability insurance of $1 million per occurrence and $2 million annual aggregate and comply with prevailing-wage requirements as applicable. A $15 Minority Contractor Initiative fee will be deducted from the first check.

Contract award will be made to the lowest priced responsive and responsible bidder. Evaluation criteria are responsibility, responsiveness, and price. Questions are due September 11, 2026. Vendors must submit bids exclusively through BidBuy, including a Vendor Disclosure form or active Illinois Procurement Gateway registration and a Business Enterprise Program Utilization Plan. The contract may be partially or totally funded with Federal funds, with specific funding amounts disclosed upon notice of award.