LCAP Webster County Landfill Leachate Hauling

The West Virginia Department of Administration Purchasing Division, on behalf of the Department of Environmental Protection, is seeking a contractor to provide leachate hauling services for the Webster County Landfill through a Centralized Request for Quote (CRFQ). The primary objective is to establish an open-end contract for pumping, hauling, and disposing of leachate from the Webster County Landfill to the Cowen Public Service District Wastewater Treatment Plant or the nearest WVDEP-approved treatment facility. The contract initially sought to procure services for approximately 400 units of leachate, priced per 100 gallons, with an estimated annual hauling volume of 4,708,000 gallons. Vendors must possess a Commercial Driver's License with a Tank Vehicle Endorsement and provide a detailed roster of personnel and vehicles capable of transporting up to 40,000 gallons of leachate per eight-hour period, primarily during Monday through Friday operations. The original solicitation (CRFQ 0313 DEP2400000007) was scheduled to close on August 30, 2023, but underwent multiple addenda, with the final Addendum #3 issued on September 1, 2023, canceling the current solicitation and indicating a re-bid would occur within 48 hours through wvoasis.gov.

The solicitation does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. Insurance requirements for potential vendors include $1,000,000 in Commercial General Liability and Automobile Liability coverage. The contract is structured as a one-year term with potential for up to three renewal years, and vendors will be responsible for maintaining site security, responding to emergency hauling requests within four hours, and documenting each leachate haul using a provided log sheet. While the exact contract value is not definitively stated, the estimated annual hauling volume and per-100-gallon pricing structure suggest a significant potential contract value. Invoicing will be managed monthly, with payments based on verified gallons transported, and the contract will be administered through the West Virginia Landfill Closure Assistance Program. No incumbent vendors were specifically identified in the documentation, and the solicitation appears to be seeking a new contractor for these environmental services.