LCAP Jefferson County Landfill Leachate Hauling

The West Virginia Department of Environmental Protection, through the Department of Administration Purchasing Division, is soliciting bids via a Centralized Request for Quote (CRFQ) to establish an open-end contract for pumping, hauling, and disposing of leachate from the Jefferson County Landfill near Kearneysville, West Virginia. The solicitation seeks to procure up to 50,000 gallons of leachate hauling and disposal services, with pricing quoted on a per-100-gallon basis, and historical data indicating approximately 160,000 gallons were hauled in the previous 12-month period (October 2022 through September 2023). The selected vendor must transport leachate to Valicor Environmental Services in Williamsport, Maryland, or to the nearest West Virginia Department of Environmental Protection-approved wastewater treatment plant as directed by the agency. Required qualifications include provision of all trucks, personnel, equipment, and pumping apparatus necessary for service delivery, with drivers holding Commercial Driver's License certifications and tank vehicle endorsements, as well as adequate tanker truck capacity. The vendor must maintain Commercial General Liability Insurance and Automobile Liability Insurance of $1,000,000 per occurrence and Pollution Insurance of $1,000,000 property damage; comply with all West Virginia Public Service Commission carrier requirements; and submit to safety inspections within 30 days of contract award. The vendor is responsible for all mileage, travel costs, snow removal during inclement weather, emergency response within four hours, spill containment and cleanup, site security, and coordination with wastewater treatment plants. The solicitation closed on March 21, 2024, at 1:30 PM ET, with written questions due by March 13, 2024, at 4:00 PM ET, and no mandatory pre-bid meeting was required.

The solicitation documents do not identify any specific set-aside provisions, disadvantaged enterprise designations, or restrictions limiting the types of organizations that may respond to this procurement. No incumbent contractor information or renewal options are specified in the solicitation materials provided. The contract will be awarded to the lowest responsible bidder, with the contract structured as an open-end agreement wherein quantities are determined by actual orders placed during the contract period rather than a fixed volume commitment. The West Virginia Department of Environmental Protection assumes responsibility for payment of treatment charges to the wastewater treatment plant and for all sampling, testing, and reporting requirements, which are explicitly excluded from the vendor's bid price. Monthly invoicing is required by the fifth day of the following month with accompanying Leachate Hauling Log Sheets, and failure to provide required documentation may delay payment. While no specific award value or budget range is disclosed in the solicitation documents, the estimated contract scope of up to 50,000 gallons—with historical usage demonstrating potential volumes three times this estimate—provides a measurable basis for vendor pricing and cost projections.