Lcap eastern region maintenance open-end

The West Virginia Department of Environmental Protection (WVDEP) issued an Agency Request for Quote (ARFQ DEP26-53) on December 1, 2025, for an open-end master agreement to provide repair, maintenance, mowing, spraying, line jetting, and tank cleaning services across eight landfills in the Eastern LCAP Region spanning Berkeley, Grant, Hampshire, Jefferson, Morgan, and Randolph counties. The procurement encompasses 86 line items covering heavy equipment rental (motor graders, dozers, excavators, loaders, trucks, and specialized equipment), materials (stone aggregate, pipe, fencing, concrete, asphalt, and landscaping supplies), services (mowing, herbicide spraying, equipment operation), and labor. Specific deliverables include mowing of landfill caps totaling 152 acres across all facilities, road spraying along linear footage ranging from 2,900 to 9,153 feet depending on location, and spraying around cleanouts and risers measured in square feet. Vendors must supply all specified equipment with qualified operators, labor, materials, and supervision, maintaining equipment in good operable condition and readily available to support concurrent or consecutive work as directed. Bidders must submit technical questions by December 9, 2025, at 3:00 PM EST, and submit electronic bids through the wvOASIS system by December 11, 2025, at 10:30 AM EST. A mandatory pre-bid meeting will be held at a date and time to be specified in the solicitation, with failure to attend resulting in automatic disqualification. Bids will be posted on the DEP website within 24 hours of the bid close time.

The solicitation does not specify any set-aside designations or restrictions based on disadvantaged enterprise status, though all bidders must comply with West Virginia's domestic steel, aluminum, and glass preference requirements and submit evidence of contractor licensing as mandated by West Virginia Code. Vendors must furnish a five percent bid bond with their submission, a 100 percent performance bond, a 100 percent labor/material payment bond prior to contract award, and maintain Commercial General Liability and Automobile Liability Insurance with minimum limits of $2,000,000 per occurrence for the contract duration. Davis-Bacon wage rates apply if the work is federally funded. The procurement documents do not identify any incumbent vendors or current contractors. The contract is structured as an open-end maintenance agreement with an initial term of one calendar year, renewable upon mutual written consent for up to three successive one-year renewal periods, with a maximum total contract value not to exceed $500,000 for the entire contract term including all renewals. Pricing must be firm for the life of the contract unless otherwise specified, and vendors must extend any publicly advertised sale prices to the State, invoicing at the lower of the contract price or publicly advertised price. No information regarding specific funding sources or allocation of the $500,000 budget across line items has been disclosed.