LCAP City of Kingwood Landfill Leachate Hauling

The West Virginia Department of Administration Purchasing Division, on behalf of the Department of Environmental Protection, is issuing a Centralized Request for Quote (CRFQ) for leachate hauling and disposal services at the City of Kingwood Landfill located near Ripley, West Virginia. The procurement seeks qualified vendors to provide pumping, hauling, and disposal of landfill leachate from the landfill to the City of Kingwood Wastewater Treatment Plant in Kingwood, West Virginia. The contractor must be capable of transporting up to 35,000 gallons of leachate per eight-hour period on an as-needed basis, with service primarily Monday through Friday and emergency response capability within four hours of notification. Pricing shall be submitted on a per-100-gallon basis using the formula (Gallons Hauled/100) × Bid Price, with all mileage and travel costs included in the unit price and no separate reimbursement permitted. The contract will be awarded to the vendor providing the lowest overall total cost. The solicitation was issued on March 11, 2024, with a question submission deadline of March 15, 2024 at 4:00 PM ET and a bid opening on March 26, 2024 at 1:30 PM ET. The initial contract term is one year with the potential for three successive one-year renewal periods. Required qualifications include maintaining Commercial General Liability Insurance of at least $1,000,000 per occurrence, Automobile Liability Insurance of at least $1,000,000 per occurrence, and Property Damage coverage of $1,000,000; proof of valid Commercial Driver's License with Tank Vehicle Endorsement for all drivers; current vehicle registrations; compliance with West Virginia Public Service Commission common carrier requirements; and submission of a detailed personnel roster within the contract award period with all trucks undergoing safety inspection by the WV Public Service Commission within 30 days.

No set-aside designations or restrictions on the types of organizations that can respond are specified in the available solicitation documents. Historical hauling data from the previous 12 months shows leachate volumes ranging from zero to 51,282 gallons per month, with February 2024 recording 46,341 gallons, providing prospective bidders with baseline volume expectations, though no minimum leachate volume is guaranteed and the vendor shall not be required to haul less than a full load. Invoicing occurs monthly on or before the fifth day of each month for the previous calendar month's services, with invoices submitted to the West Virginia Department of Environmental Protection Division of Land Restoration. The Department of Environmental Protection retains responsibility for payment of wastewater treatment charges and sampling/testing costs. The contract will be funded through the Landfill Closure Assistance Program and covers various locations as indicated by order. No specific budget range or award value is disclosed in the available documentation; however, based on historical volume data and the per-100-gallon pricing structure, interested vendors should calculate anticipated contract values accordingly.