LCAP-Central WV Refuse Leachate Hauling

The West Virginia Department of Administration Purchasing Division, on behalf of the Department of Environmental Protection (WVDEP), issued a Centralized Request for Quote (CRFQ 0313 DEP2500000001) to establish an open-end master agreement for leachate hauling and disposal services in Braxton County. The procurement seeks a vendor to provide pumping, hauling, and disposing of leachate from Central WV Refuse located near Gassaway, West Virginia, to the Flatwoods Canoe Run Public Service District in Sutton, West Virginia. The vendor must transport up to 20,000 gallons of landfill leachate per eight-hour period on a Monday through Friday basis, with emergency response capability within four hours, and an estimated annual volume of approximately 1.2 million gallons based on historical data. The vendor must provide all labor, materials, equipment, and services necessary for transportation, including trucks, personnel, hoses, fittings, snow removal during inclement weather, and spill containment supplies, with no separate mileage reimbursement. Qualified vendors must obtain a Commercial Driver's License with Tank Vehicle Endorsement for each driver, maintain Commercial General Liability Insurance of at least $1,000,000 per occurrence, Automobile Liability Insurance of at least $1,000,000 per occurrence, and Pollution Insurance of at least $1,000,000 per occurrence. Pricing shall be submitted on a per 100-gallon hauled basis calculated using the formula: (Gallons Hauled ÷ 100) × Bid Price = Invoice Amount, with monthly invoicing required by the fifth day of the following month. The solicitation opened on July 15, 2024, with a bid closing date of July 30, 2024, at 1:30 PM ET, and vendors may submit written questions by July 19, 2024, at 4:00 PM ET. The contract will be awarded to the lowest responsible bidder meeting all specifications and requirements.

No set-aside designations or restrictions on organizational types responding to this procurement are explicitly identified in the available solicitation documents. The contract is structured as an open-end master agreement supporting the Landfill Closure Assistance Program, allowing multiple orders to be placed against the established contract terms and conditions throughout the contract period with potential renewal options subject to mutual written consent and approval by the Purchasing Division and Attorney General's office. Prior to contract award, the apparent successful vendor must be properly registered with the West Virginia Purchasing Division and pay applicable registration fees. The WVDEP will provide treatment charges to the wastewater treatment plant and maintain the access road to the landfill, while the vendor is responsible for all operational costs. No specific budget range or award value is listed in the solicitation documents, though the estimated annual volume of 1.2 million gallons provides a baseline for cost projection calculations. Bids should be submitted to the Department of Administration Purchasing Division located at 2019 Washington Street East, Charleston, West Virginia 25305, with inquiries directed to Joseph E. Hager III, the procurement buyer, at (304) 558-2306 or joseph.e.hageriii@wv.gov.