Lawn & Landscaping: BCA Mankato & SECO Blaine
Open State & local contract opportunity Posted
- Solicitation number
- 2000018574
- State
- Minnesota
- Responses due
Opportunity facts
- Jurisdiction
- Point of contact
-
- Kara Ramm kara.ramm@state.mn.us (651) 201-3142
Updated .
About this opportunity
Minnesota Department of Administration is soliciting proposals under a formal RFP for lawn care, landscaping, and irrigation system services at the Bureau of Criminal Apprehensions (BCA) Mankato and Minnesota State Emergency Operation Center (MSEOC) Blaine facilities, with responses due November 10, 2026, at 3:00 p.m. CT through the SWIFT Supplier Portal. Fax and non-electronic responses are not accepted, and late responses are rejected. Evaluation includes potential preference points of up to 120 points for Targeted Group, Economically Disadvantaged, and Veteran-Owned businesses, or DEED/DHS providers.
The scope covers weekly lawn maintenance (mowing, trimming, edging, and debris removal) during 8:00 a.m. to 4:00 p.m. CT business hours, four annual fertilizer applications, spring and fall cleanups, once-yearly shrub and plant trimming, mulch application as requested, irrigation startup and blowout services, and equipment repairs as needed. Contractors must hold a valid Commercial Pesticide Applicator License with proof of renewal by December 31 each year, supply Safety Data Sheets for all fertilizers, and file annual fertilizer usage reports by December 31. Only irrigation services may be subcontracted, and only with prior written State approval. Required insurance includes $2,000,000 per occurrence commercial general liability, $2,000,000 combined single limit commercial auto liability, and workers' compensation per Minnesota statute. E-Verify applies to services valued over $50,000, and affirmative action requirements apply if the contract exceeds $100,000 and the contractor employs more than 40 full-time employees. Contractors must contact Gopher State One Call at least 48 hours before any digging. Services must be performed within the United States, and information storage and processing must occur within U.S. borders. Contractors must also comply with Minnesota's Amara's Law prohibiting intentionally added PFAS.
The estimated contract value is $40,000 to $50,000 per year, and neither figure is a minimum or maximum commitment. The term runs March 1, 2027, through February 28, 2029, with an option to extend up to an additional 36 months in State-determined increments. Award is anticipated by December 2026.
Evaluation proceeds in three phases. Phase 1 assesses responsiveness and pass/fail mandatory requirements. Phase 2 scores Vendor Capabilities (500 points), Cost Detail (300 points), Acceptance of State's Terms and Conditions (100 points), and Commercial Pesticide Applicator License (100 points). Phase 3 selects finalists on best value.
The mandatory virtual pre-proposal meeting (October 16, 2026, 1:30 to 2:00 p.m. CT) and the mandatory Blaine site visit (October 19, 2026, 9:30 a.m. CT) have passed. Questions are directed to Kara Ramm at kara.ramm@state.mn.us.
Opportunity text
***THIS IS A FORMAL REQUEST FOR PROPOSAL (RFP). Fax responses and non-electronic responses will NOT be accepted. All responses must be submitted on-line through the SWIFT Supplier Portal before the Event Due Date and Time. Late responses will not be accepted. PURPOSE: The purpose of this solicitation is to receive responses and award a contract to Contractor(s) who shall provide Lawn Care, Landscaping, and Irrigation System Services for the Bureau of Criminal Apprehensions (BCA) Mankato and Minnesota State Emergency Operation Center (MSEOC) Blaine Facilities. All services provided by responders must meet those defined within Exhibit C: Specifications, Duties, and Scope of Work and further illustrated under the facility maps under the Sample Contract and Exhibits. CONTRACT VALUE: The estimated total dollar value of the contract for one year is $40,000 to $50,000. However, this shall not be construed as either the minimum or maximum amount. It shall also be understood and accepted by the responder that any quantities shown in this solicitation are estimated quantities only and impose no obligation upon the State either minimum or maximum. CONTRACT PERIOD: The term of this contract is anticipated to be from March 1, 2027, through February 28, 2029, with the option to extend up to an additional 36 months in increments determined by the State. MANDATORY PRE-PROPOSAL MEETING: A virtual pre-proposal meeting will take place on October 16, 2026 from1:30-2:00 PM CT. Responder are required to attend. Contact Kara Ramm at kara.ramm@state.mn.us prior to October 16, 2026, 1:00 PM CT to register to attend the pre-proposal meeting and obtain information for how to access the virtual meeting. MANDATORY SITE VISIT: Blaine: MSEOC 3925 Pheasant Ridge Dr. NE, Blaine, MN 55449 October 19, 2026 at 9:30 AM CT. Responders will need to check in at gate, and will meet in front of the building. Contact Kara Ramm at kara.ramm@state.mn.us prior to October 16, 2026, 3:30 PM CT to register to attend the mandatory site visit. Mankato: BCA Mankato, 2350 Basset Drive, Mankato, MN 56001 Tuesday October 20, 2026, at 9:30 AM CT. The BCA Mankato site is currently under construction. The onsite meeting will take place on Basset Drive in front of the building to review the layout plans. Please note that the site will not be fully completed at the time of the visit. Contact Kara Ramm at kara.ramm@state.mn.us prior to October 19, 2026, 3:30 p.m. Central Time to register to attend the mandatory site visit. QUESTION AND ANSWER PERIOD: Questions should be emailed to kara.ramm@state.mn.us by 3:00 PM CT October 27, 2026. For questions about the SWIFT Vendor Supplier Portal, please contact the Vendor Help Desk at 651-201-8100 Option 1, and then Option 1. Responders need to submit all requested documentation, including, but not limited to, the following documents: 1. Attachment A: Responder Declarations 2. Attachment B: Exceptions to State's Standard Terms and Conditions 3. Attachment C: Cost Detail 4. Attachment D: Responder Forms a. Workforce and Equal Pay Declaration page 5. Attachment E: Additional Information 6. Attachment F: Vendor Capabilities 7. Exhibit D, Supplement 1: Sample Invoice and Sample Quote 8. Exhibit D Price Schedule
Files
On GovTribe
Work this opportunity
- Track it in your pipeline
- Similar opportunities
- Ask GovTribe AI about this opportunity