Lawn___Landscaping__BCA_Mankato___SECO_Blaine.pdf
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- Attached to
- Lawn & Landscaping: BCA Mankato & SECO Blaine
- Solicitation number
- 2000018574
- Issued by
- Blue Earth County, Minnesota
About this file
This is a formal Request for Proposal (RFP) for lawn care, landscaping, and irrigation system services to be provided at two Minnesota state facilities: the Bureau of Criminal Apprehensions (BCA) Mankato and the Minnesota State Emergency Operation Center (MSEOC) Blaine. Responders must submit proposals electronically through the SWIFT Supplier Portal by the event due date; fax and non-electronic responses will not be accepted, and late submissions will be rejected. The solicitation requires mandatory attendance at a virtual pre-proposal meeting scheduled for October 16, 2026, from 1:30 to 2:00 PM CT, and a mandatory site visit to the Blaine facility (3925 Pheasant Ridge Drive NE, Blaine, MN 55449) on October 19, 2026, at 9:30 AM CT. Prospective bidders must register with Kara Ramm at kara.ramm@state.mn.us prior to specified deadlines to attend these events. The contract term runs from March 1, 2027, through February 28, 2029, with an option to extend for up to an additional 36 months in increments determined by the State.
The estimated total dollar value of the contract for one year is $40,000 to $50,000; however, this figure is not binding as either a minimum or maximum amount, and all quantities cited in the solicitation are estimates only. The quantities and specifications for services required are detailed in Exhibit C: Specifications, Duties, and Scope of Work, with facility maps provided under the Sample Contract and Exhibits section. All services must comply with the specifications and scope of work as defined in those exhibits.
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Text version
Event Description ***THIS IS A FORMAL REQUEST FOR PROPOSAL (RFP). Fax responses and non-electronic responses will NOT be accepted. All responses must be submitted on-line through the SWIFT Supplier Portal before the Event Due Date and Time. Late responses will not be accepted.
PURPOSE:
The purpose of this solicitation is to receive responses and award a contract to Contractor(s) who shall provide Lawn Care, Landscaping, and Irrigation System Services for the Bureau of Criminal Apprehensions (BCA) Mankato and Minnesota State Emergency Operation Center (MSEOC) Blaine Facilities. All services provided by responders must meet those defined within Exhibit C: Specifications, Duties, and Scope of Work and further illustrated under the facility maps under the Sample Contract and Exhibits.
CONTRACT VALUE: The estimated total dollar value of the contract for one year is $40,000 to $50,000. However, this shall not be construed as either the minimum or maximum amount. It shall also be understood and accepted by the responder that any quantities shown in this solicitation are estimated quantities only and impose no obligation upon the State either minimum or maximum.
CONTRACT PERIOD: The term of this contract is anticipated to be from March 1, 2027, through February 28, 2029, with the option to extend up to an additional 36 months in increments determined by the State.
MANDATORY PRE-PROPOSAL MEETING: A virtual pre-proposal meeting will take place on October 16, 2026 from1:30-2:00 PM CT. Responder are required to attend.
Contact Kara Ramm at kara.ramm@state.mn.us prior to October 16, 2026, 1:00 PM CT to register to attend the pre-proposal meeting and obtain information for how to access the virtual meeting.
MANDATORY SITE VISIT:
Blaine: MSEOC 3925 Pheasant Ridge Dr. NE, Blaine, MN 55449 October 19, 2026 at 9:30 AM CT.
Responders will need to check in at gate, and will meet in front of the building.
Contact Kara Ramm at kara.ramm@state.mn.us prior to October 16, 2026, 3:30 PM CT to register to attend the mandatory site visit.
Mankato: BCA Mankato, 2350 Basset Drive, Mankato, MN 56001 Tuesday October 20, 2026, at 9:30 AM CT.
The BCA Mankato site is currently under construction. The onsite meeting will take place on Basset Drive in front of the building to review the layout plans. Please note that the site will not be fully completed at the time of the visit. Contact Kara Ramm at kara.ramm@state.mn.us prior to October 19, 2026, 3:30 p.m. Central Time to register to attend the mandatory site visit.
QUESTION AND ANSWER PERIOD: Questions should be emailed to kara.ramm@state.mn.us by 3:00 PM CT October 27, 2026.
For questions about the SWIFT Vendor Supplier Portal, please contact the Vendor Help Desk at 651-201-8100 Option 1, and then Option 1.
Responders need to submit all requested documentation, including, but not limited to, the following documents:
1. Attachment A: Responder Declarations
2. Attachment B: Exceptions to State's Standard Terms and Conditions
3. Attachment C: Cost Detail
4. Attachment D: Responder Forms
a. Workforce and Equal Pay Declaration page
5. Attachment E: Additional Information
6. Attachment F: Vendor Capabilities
7. Exhibit D, Supplement 1: Sample Invoice and Sample Quote
8. Exhibit D Price Schedule
Event Details
Bidder: PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Ramm,Kara Lenae Phone: 651/201-3142 Fax #:
Email: kara.ramm@state.mn.us
Event ID Format Type Page G0210-2000018574 Sell RFx 1 Event Round Version 1 1 Event Name Lawn & Landscaping: BCA Mankato & SECO Blaine Start Time Finish Time
10/13/2026 15:30:00 CDT 11/10/2026 15:00:00 CST
Event Currency: US Dollar Bids allowed in other currency: No
In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.
General Questions Question Ideal Response
DIVERSITY AND INCLUSION
Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size/
And:
Is your business a for-profit business that is majority owned, operated and controlled by:
• a racial minority,
• a woman,
• a person with a substantial physical disability,
• a veteran or service-disabled veteran, or is your business
• located in, or the owner lives in, an economically disadvantaged county?
( http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/counties )
If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/.
You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.
• Do you believe your company meets the criteria listed above?
• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)
Required: Yes Ideal Resp Reqd? No
Response Comments
Upload all required or requested attachments here.
Required: Yes Ideal Resp Reqd? No
A file attachment is required to satisfy this question.
Your bid will need to be edited online to include attachment responses.
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Ramm,Kara Lenae Phone: 651/201-3142 Fax #:
Email: kara.ramm@state.mn.us
Event ID Format Type Page G0210-2000018574 Sell RFx 2 Event Round Version 1 1 Event Name Lawn & Landscaping: BCA Mankato & SECO Blaine Start Time Finish Time
10/13/2026 15:30:00 CDT 11/10/2026 15:00:00 CST
Event Currency: US Dollar Bids allowed in other currency: No
Response Comments
If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments? (Yes / No)
Required: Yes Ideal Resp Reqd? No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Ramm,Kara Lenae Phone: 651/201-3142 Fax #:
Email: kara.ramm@state.mn.us
Event ID Format Type Page G0210-2000018574 Sell RFx 3 Event Round Version 1 1 Event Name Lawn & Landscaping: BCA Mankato & SECO Blaine Start Time Finish Time
10/13/2026 15:30:00 CDT 11/10/2026 15:00:00 CST
Event Currency: US Dollar Bids allowed in other currency: No
Line Details No Bid:
Line: 1 Item ID: Line Qty: 1 UOM: EACH Bid Qty: 1 Required: No Reserve Price: No
Description: Lawn Care, to proceed add $0.01, pricing will be evaluated off of Exhibit D: Price Schedule
Question Response What is the price per unit?
Required: Yes Ideal Resp Reqd? No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Ramm,Kara Lenae Phone: 651/201-3142 Fax #:
Email: kara.ramm@state.mn.us
Event ID Format Type Page G0210-2000018574 Sell RFx 4 Event Round Version 1 1 Event Name Lawn & Landscaping: BCA Mankato & SECO Blaine Start Time Finish Time
10/13/2026 15:30:00 CDT 11/10/2026 15:00:00 CST
Event Currency: US Dollar Bids allowed in other currency: No
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Ramm,Kara Lenae Phone: 651/201-3142 Fax #:
Email: kara.ramm@state.mn.us
Event ID Format Type Page G0210-2000018574 Sell RFx 5 Event Round Version 1 1 Event Name Lawn & Landscaping: BCA Mankato & SECO Blaine Start Time Finish Time
10/13/2026 15:30:00 CDT 11/10/2026 15:00:00 CST
Event Currency: US Dollar Bids allowed in other currency: No
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: EACH Description: Lawn Care, to proceed add $0.01, pricing will be evaluated off of Exhibit D: Price Schedule
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: ADMIN OSP EVENTS
ADMIN OSP EVENTS
United States
Quantity: 1 Due Date: 11/16/2026 Freight Terms:
Ship Via:
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Ramm,Kara Lenae Phone: 651/201-3142 Fax #:
Email: kara.ramm@state.mn.us
Event ID Format Type Page G0210-2000018574 Sell RFx 6 Event Round Version 1 1 Event Name Lawn & Landscaping: BCA Mankato & SECO Blaine Start Time Finish Time
10/13/2026 15:30:00 CDT 11/10/2026 15:00:00 CST
Event Currency: US Dollar Bids allowed in other currency: No
Appendix B - Terms & Conditions
1. Please review the attached Terms and Conditions attached to the event.
Last Updated: 12/24/2018
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Ramm,Kara Lenae Phone: 651/201-3142 Fax #:
Email: kara.ramm@state.mn.us
Event ID Format Type Page G0210-2000018574 Sell RFx 7 Event Round Version 1 1 Event Name Lawn & Landscaping: BCA Mankato & SECO Blaine Start Time Finish Time
10/13/2026 15:30:00 CDT 11/10/2026 15:00:00 CST
Event Currency: US Dollar Bids allowed in other currency: No
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