Lawn Care Services at LDC

The state of Illinois, through the Department of Central Management Services, is seeking a vendor to provide lawn care services across the 102-acre Lincoln Developmental Center campus, including a 15-acre cemetery, in Livingston County. The contract term is 2 years, and the vendor will utilize state-provided equipment such as mowers and trimmers. Key requirements include maintaining a 3-inch grass height, ensuring timely completion of all operations, and following safety protocols. The vendor will be responsible for routine maintenance and any damage to the equipment or state property. Pricing for the services will be based on a per-occurrence basis, with additional charges for spring cleanups if requested. The vendor must be experienced in institutional landscaping, with properly trained and supervised personnel. The state reserves the right to conduct background checks on the vendor's staff and replace any individuals deemed unsuitable. The vendor must maintain all required licenses and comply with all state and facility procedures. A mandatory walk-through on May 25, 2018 at 10:00 A.M. for prospective bidders to inspect the premises and familiarize themselves with the facility and scope of work is required prior to submitting a bid.

The procurement was initially intended to be a small business set-aside, but a waiver was granted by the Chief Procurement Officer due to the potential for a conflict of interest with a small business set-aside vendor. As a result, the procurement was released to a pool of large vendors. The estimated dollar value of the contract is $100,000. The supply base includes several veteran-owned small businesses that can be counted towards the state's Business Enterprise for Minorities, Females and Persons with Disabilities Act goals. The solicitation does not list any incumbent vendors or current contractors.