Licoln developmental Lawn Specs~1.doc

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DETAILED SPECIFICATIONS FOR LAWNCARE SERVICE

LOCATION:

Lincoln Developmental at 861 S. State St. Lincoln, Illinois 62656 This campus consists of 102 acres with an adjacent 15 acre cemetery.

TERM: 2 Year

1. DESCRIPTION OF SUPPLIES AND SERVICES Lawn Care Services are required throughout the State of Illinois by agencies that do not employ staff to provide them. These facilities are visited daily by many persons conducting business with the State and the appearance and public perception of the agency is associated with the condition of the agency’s grounds. The need for these services is also required by the State’s need to maintain the facilities it owns or leases to guard its investment in those operating facilities.

1.1. SUPPLIES AND/OR SERVICES REQUIRED: The Vendor will provide labor and fuel; the lawn care equipment will be furnished by the State of Illinois. Equipment is as follow:

· Two (2) John Deere Model 1435 Front Deck Mowers with Six (6) foot decks

· One (1) John Deere model 1445 Front Deck Mower with Six (6) foot deck

· Two (2) Stihl String Trimmers

· One (1) Push mower

· One (1) Stihl Gas Blower

1.1.1 Routine maintenance for the lawn care equipment shall be provided by the State of Illinois. However the vendor will provide greasing of mower and sharpening of blades bi-monthly

1.1.2 Normal wear of the lawn care equipment is the responsibility of the State of Illinois. In the event of misuse or negligence of the equipment the vendor will assume repair and maintenance cost.

1.1.3 All work shall be performed by trained, properly supervised personnel in accordance with accepted horticultural practices.

1.1.4 Adequate personnel shall be provided to permit the timely completion of all operations.

1.1.5 Landscape debris accumulated from maintenance operations described herein shall be placed in a designated area on-site.

1.1.6 Turf shall be cut to a height of three (3) inches as conditions dictate. Mowing shall be done frequently enough so that no more than one –third of the grass blade is removed per cutting. Mowing equipment and patterns shall be employed to permit recycling of clippings where possible and present a neat appearance. Excess clippings shall be removed and blades on all equipment shall be sharp to prevent tearing of the grass blades. Price per Occurrence (Off-Season Months will include March 15th until April 1st also months of October and November with primary objective to mulch leaves with mowers.) Any request by Facility Manger or his/her designee for additional mowing will be completed in a reasonable time frame.

1.1.7 In the event there is damage by reason of the mowing, the Vendor will be required to repair and/or replace same equipment at the vendor’s own expense with like kind and as directed by the CMS facility Manager or his/her designee.

1.1.8 A general spring clean-up to remove debris accumulated over the winter will be provided, only if requested by the State, at a rate stated in the pricing sheet on this contract.

1.1.9 Vendor shall obtain and observe all site safety regulations provided by the Department of Central Management Services.

1.1.10 Vendor shall assume responsibility for the health, safety and protection of its employees, sub-contractors, material, equipment and tools of trade. Vendor will comply with the provisions outlines in OSHA Publication 3077 “Personal Protective Equipment” and OSHA Publication 3079 “Respirator Protection”. The Vendor will take all necessary precautions when handling hazardous waste or contaminants.

1.1.11 Vendor will be responsible for ensuring the general safety of its employee, building tenants and visitors while working in specified areas of the facility. Vendor will ensure that no hazards are posed by their activities.

1.1.12 Vendor will be responsible for reporting employee illnesses or injuries and controlling and eliminating job site hazards. All employees of the Vendor or sub-contractor will sign in and sign out by facility management.

1.1.13 Vendor’s employees or sub-contractors will promptly notify the Vendor and CMS of unusual incidents, accidents or potential safety threats that may affect the site, tenants or visitors.

1.2. MILESTONES AND DELIVERABLES: Vendor shall invoice the State in arrears for services on a monthly basis .

VENDOR / STAFF SPECIFICATIONS: The Department of Central Management Services, Bureau of Property Management is committed to prompt and efficient customer service. Contractors and their employees are to treat customers with courtesy and respect and subscribe to the agency's values regarding customer service.

1.3.1 The Contractor shall be experienced and knowledgeable in institutional landscaping service business. The Contractor’s employees shall be qualified, experienced and knowledgeable in institutional landscaping maintenance services. Service shall be performed in a professional and craftsman like manner at all times.

1.3.2 Vendor will grease the lawn care equipment Bi-Monthly.

1.3.3 Vendor will sharpen all blades for lawn care equipment Bi-Monthly.

1.3.4 All work shall be performed by trained, properly supervised personnel in accordance with accepted horticultural practices. Chemicals will be applied by licensed personnel.

1.3.5 The State may conduct criminal and driver history background checks of Vendor’s officers, employees or agents who would directly supervise or physically perform any of the Contract requirements. Any officer, employee or agent must be cleared through the background check before entering the premises to commence work. Any officer, employee or agent deemed unsuitable by the State must be replaced immediately. This includes all permanent and temporary employees.

1.3.6 The contractor shall maintain and have current all municipal, county, state and/or federal license/s that are applicable and required for their business. The contractor's employees shall maintain and have current, all municipal, county, State and/or federal license/s that are applicable and required for their trade.

1.3.7 Adequate personnel and equipment shall be provided to permit the timely completion of all operations.

1.3.8 Vendor’s employees shall be required to comply with all instruction and requests issued by the Director of Central Management Services or his/her authorized representative. The Vendor and his employees shall comply with all building security procedures as may be required.

1.3.9 The Vendor shall employ sufficient staff to complete the work to the satisfaction of the CMS Facility Manager or his/her designee prior to the submission of an invoice for payment.

1.3.10 Damage to the State’s property: Vendor shall be responsible for any and all damage caused by Vendor or his personnel. The Vendor shall advise the State of all damages immediately, and shall then follow-up with a written report within twenty four (24) hours stipulating the following;

· Description of damage, including extent of damage and location

· Cause of Damage

· Steps taken by Vendor Revised 1/05/2000 xxvii