Lawn care and landscaping services at UW FOX cities campus

Winnebago County is seeking a contractor to provide lawn care and landscaping services for the UW Fox Cities Campus through a competitive Request for Proposal (RFP) process. The solicitation covers lawn maintenance for two sites: a 40-acre former UW Fox Cities campus with approximately 16 acres of grass, and a 2-acre former UW Platteville engineering building site. Required services include grass mowing (maintaining 3"-6" height), trimming, vegetation and weed control, debris management, and comprehensive site maintenance. The initial contract term is three months, running from August 1, 2025, through October 31, 2025, with options to renew annually for up to four additional one-year terms. Evaluation criteria will be weighted as follows: project understanding (15%), experience and references (20%), personnel experience (20%), available equipment (20%), and cost (25%). The RFP was posted on June 20, 2025, with a non-mandatory pre-proposal meeting scheduled for June 27, 2025, at 10:00 am. Proposals are due by July 11, 2025, at 3:00 pm, and all questions must be submitted through the County's OpenGov Procurement portal by July 3, 2025, at 3:00 pm.

The procurement does not specify any specific set-aside designations or restrictions for disadvantaged enterprises. Contractors must provide comprehensive insurance coverage, including Workers' Compensation, Commercial General Liability, and Automobile Liability, with minimum coverage limits of $1,000,000 per occurrence. The successful bidder will be required to list Winnebago County, its employees, elected officials, and board members as "Additional Insureds" and submit a Certificate of Insurance from state-licensed companies. While no specific budget range is explicitly stated, the contract requires monthly payments processed after invoice review for services running from April 1st through October 31st of each contracted year. Contractors must carefully follow specific requirements, such as avoiding chemical use near the Child Care Center and providing safety data sheets for any chemicals used. The county is a tax-exempt municipal corporation, and the successful contractor must sign a standard County contract within 10 days of award.