SCOPE_OF_WORK.docx
DOCX document 22 KB Posted
- Solicitation number
- RFP-072-2025
- Issued by
- Winnebago County, Wisconsin
About this file
This is a Scope of Work (SOW) document for a lawn mowing and landscaping services contract issued by Winnebago County, Wisconsin, specifically for the UW-Fox Cities Campus. The contract covers lawn maintenance services for two sites: a 40-acre former UW Fox Cities campus with approximately 16 acres of grass, and a 2-acre former UW Platteville engineering building site. The initial contract term is three months, commencing August 1, 2025, through October 31, 2025, with options to renew annually for up to four additional one-year terms. Services include grass mowing (maintaining 3"-6" height), trimming, vegetation and weed control, debris management, and comprehensive site maintenance.
The vendor is required to submit pricing for the remainder of 2025 through the OpenGov platform, with monthly payments processed after invoice review for services running from April 1st through October 31st of each contracted year. The scope requires careful chemical herbicide application, strict debris management, communication and reporting protocols, and work performance between 7 am and 6 pm while avoiding campus activity disruptions. Notably, no chemicals are permitted near the Child Care Center, and the contractor must provide safety data sheets for any chemicals used. The contractor is responsible for identifying potential site conditions that might affect pricing and must repair any damage caused during service delivery.
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Text version
RFP-072-2025
Lawn mowing and Landscaping Services at UW-Fox Cities Campus
SCOPE
1. Mowing and Trimming
a. Maintain grass at 3" to 6" height at all times.
b. Trim any area inaccessible to mowers
2. Vegetation and Weed control
0. If used, apply the minimum amount of chemical herbicide to control weeds in sidewalk cracks and structure edges
0. Prevent growth of undesirable plants
0. Remove & dispose of undesirable or overgrown plants, fallen sticks and leaves
0. Provide the brand name, manufacturer and Safety Data Sheet of all chemicals used
0. No chemicals shall be used in the area surrounding the Child Care Center
0. All necessary and legally required posting of chemical usage shall be followed
3. Debris
a. Keep walkways, parking lots, planting beds, entrances and drains free from clippings, sticks, leaves, trash and debris
b. Avoid adding clippings to paved or landscaped areas, and blow or sweep them clean when work is completed.
c. Trash shall be picked up and not mowed over.
d. Trash and leaves shall be disposed of in an approved manner, and NOT within receptacles on the property
4. Reporting and Communication
a. Provide written documentation of dates, hours and work description
b. Report any damage to the grounds or buildings to the facilities department so repairs can be made
c. Report any unusual, suspicious, concerning activity to the facilities department or 911 as appropriate
d. Damage caused by the contractor will be repaired at the contractor's expense
5. Hours
a. All work shall be preformed between 7 am and 6 pm. Be respectful and avoid disruption of campus activities.
APPROXIMATE SIZES AND LOCATIONS
1. Former UW Fox Cities campus- 1478 Midway Rd, Menasha
0. 40-acre site, approximately 16 acres grass
2. Former UW Platteville engineering building- 1655 University Dr, Menasha
0. 2-acre site, approximately 1 acre grass
Misc
1. Vendor shall provide pricing for remainder of 2025, with options to renew annually for 5 years commencing on January 1st of that year. Pricing must be submitted using the Pricing Table provided within OpenGov.
2. The initial term of this contract is 3 months, commencing August 1, 2025 and continuing through October 31, 2025. The contract may be renewed or extended at the County's discretion for four (4) 1 year terms upon mutual agreement.
3. Payment will be made monthly, after review of invoices, for service starting on April 1st and running through October 31st of each contracted year.
4. The Contractor shall be familiar with the scope, conditions and site prior to placing a bid. It is the responsibility of the contractor to identify, using reasonable means, any conditions that may affect the proposal and/or pricing.
File details come from the government source that posted it. Updated .