Laundry Vent Cleaning -IVHQ- FY26 to FY29

The State of Illinois, through the Illinois Veterans Home in Quincy (IVHQ), is soliciting competitive bids for laundry vent cleaning services under a firm, fixed-price contract covering fiscal years 2026 through 2029 (July 1, 2026 through June 30, 2029). The procurement encompasses professional vent cleaning services for 15 total laundry facilities across five buildings: 2 commercial laundry rooms and 13 residential laundry rooms located in the Long Term Care Building, Domiciliary, Fifer, Schapers, and Hammond Hall buildings at 1707 North 12th Street, Quincy, Illinois 62301. The scope of work includes initial system assessment and inspection of all dryer vent systems, establishment of a coordinated service schedule with the facility's Chief Engineering Office, routine scheduled cleanings with airflow verification, and written documentation following each service visit. The vendor must comply with all applicable fire safety codes, facility policies, and industry best practices, and must be available for both scheduled and emergency services including weekends and holidays if required. Required qualifications include General Commercial Liability insurance of $1,000,000 per occurrence with $2,000,000 annual aggregate, Auto Liability insurance of $1,000,000 per occurrence, and Workers' Compensation insurance as required by law, with the State named as an additional insured. The proposal due date is April 9, 2026, and a mandatory walkthrough and site visit are required for bidders to assess the facility layout and scope of services. Subcontracting is prohibited under this contract.

The contract documents do not specify set-aside designations, minority or disadvantaged enterprise restrictions, or preferences for particular organization types. No incumbent vendor or current contractor is identified in the available solicitation materials. The total maximum contract amount to be entered by the State prior to execution has not been disclosed in the posted documents. Vendors must comply with prevailing wage requirements if applicable and are subject to the Illinois Prompt Payment Act. The contract is contingent upon availability of appropriated funds and may be terminated for convenience by the State with thirty days' notice or for cause with immediate effect. All services must be performed in compliance with applicable federal, state, and local laws, and vendors must maintain records for three years (or five years if federal funds are involved) and indemnify the State as required under standard Illinois contract terms and conditions.