Laundry Service

The City of Madison Fire Department is seeking a qualified vendor to provide comprehensive laundry services for fourteen fire stations through a Request for Bids (RFB #8953-0-2020-BGAH). The procurement covers washing, drying, and folding of various linens including blankets, bedspreads, mattress pads, aprons, towels, sheets, pillowcases, and pillows, with estimated annual usage of approximately 57,397 pounds of flat work items, 17,397 blankets/bedspreads/mattress pads, and 303 pillows. The initial contract term is six months from July 1, 2020 through December 31, 2020, with options to renew for two additional one-year terms. Vendors must provide weekly pickup and delivery service to all stations and price services on a per-pound basis for flat work and per-item basis for other items. Key evaluation criteria include local vendor status, pricing, and ability to meet service requirements. The bid due date is Wednesday, June 10, 2020 at 2:00 PM CST, with questions required to be submitted by Friday, May 22, 2020, and answers posted by Friday, May 29, 2020.

The solicitation includes specific restrictions that only local vendors within 50 miles of Madison, Wisconsin can bid, implemented to minimize interstate travel risks and weather-related delays. Vendors must meet several qualifications, including carrying commercial general liability insurance of at least $1,000,000 per occurrence, workers' compensation, and automobile liability coverage. Bidders employing fifteen or more employees and conducting over $50,000 annual business with the City must comply with affirmative action requirements. The contract was ultimately awarded to May Vang, LLC, with a total contract value of $59,544 for regular laundry services and $85,332 for green laundry services in 2021. Pricing for May Vang includes flat work at $0.62 per pound (regular) and $0.71 per pound (green), blankets at $1.21 per pound (regular) and $2.34 per pound (green), and pillows at $1.88 per pound (regular) and $2.04 per pound (green). The City will provide containers for laundry services and requires vendors to assume responsibility for damage or loss of laundry caused by negligence.