Laundry Equipment Maintenance and Repairs Contract

The West Virginia Division of Administrative Services, on behalf of the Division of Corrections and Rehabilitation in Taylor County, is soliciting quotations for laundry equipment maintenance and repairs services at Huttonsville Correctional Center and Jail under Request for Quotation (RFQ) ARFQ 0608 DCR2100000013. The scope of work encompasses preventative maintenance, inspections, corrective maintenance, repairs, replacement parts procurement, and installation services for eight laundry equipment units and one floor scale, specifically two Milnor #160 washers, two Unimac washers, one Unimac dryer, one Speed Queen #80 washer, two Speed Queen #120 dryers, two Speed Queen #170 dryers, and one Pennsylvania floor scale. The contractor must provide quarterly preventative maintenance, complete corrective maintenance within 24 hours of notification (or two hours for emergencies), and maintain 24/7/365 emergency telephone service availability. Required qualifications include possession of a West Virginia Contractors License, evidence of factory training and a minimum of three years' experience in laundry equipment maintenance, and Commercial General Liability Insurance coverage of at least $1,000,000 per occurrence. Pricing shall be structured on unit prices for quarterly preventative maintenance labor, hourly rates for corrective maintenance labor categorized by time period (regular hours, overtime, holiday, and emergency), and a percentage markup on parts procured at actual cost. A non-mandatory pre-bid conference is scheduled for September 4, 2020, at 10:00 AM EST, with questions due by September 11, 2020, at 2:00 PM EST, and sealed bids due by September 18, 2020, at 1:30 PM EST at PO Box 1, RT 250 South, Huttonsville, WV 26273-0001. Award will be made to the lowest responsible bidder meeting all specifications and requirements.

The solicitation does not specify set-aside designations or restrictions limiting participation to disadvantaged enterprises or other designated entity classifications. No incumbent vendor or current contractor information is provided in the available documentation. The contract is structured as an Agency Master Agreement establishing an ongoing service relationship, with an initial term of one year and three potential one-year renewal options. The contractor must comply with Division of Corrections security protocols, including background checks for all personnel, and is responsible for providing all travel costs, tools, and expendable materials at no cost to the agency. The total contract value is capped at $500,000 across the initial term, all renewal periods, delivery orders, and change orders combined. Inquiries regarding the solicitation should be directed to Philip K. Farley, the procurement contact, at (304) 558-2036 or philip.k.farley@wv.gov.