Laser Engraver Cutting Machine

Cattaraugus-Allegany Board of Cooperative Educational Services (BOCES) is seeking bids for a Laser Engraver Cutting Machine for Chautauqua County, New York, through a competitive procurement process. The specific procurement is for one 100W CO2 laser engraver (OMTech AF2440-100 with a 24" x 40" working area and auto focus) and an accompanying industrial water chiller. The bid (# 2522) requires vendors to provide detailed product literature, warranty information, and complete several certification forms including an Affidavit of Compliance, Non-Collusive Bidding Certificate, Iran Divestment Act Certification, and State Finance Law 139-L Certification addressing sexual harassment prevention policies. Proposals must be submitted electronically via BidNetDirect.com or physically to 1825 Windfall Road, Olean, NY 14760 by February 20, 2025, at 3:00 P.M., with a public bid opening scheduled for February 21, 2025, at 9:00 A.M. via Zoom and in-person. The contract term will run from award through September 1, 2025, with potential extension until a new bid is let. Vendors offering equivalent products will be considered, with the specification committee determining product equivalency.

The procurement does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. Vendors must be registered on BidNetDirect.com to participate and are responsible for all costs associated with proposal preparation and submission. No additional charges will be allowed for freight, packing, or delivery, and vendors must incorporate these costs into their unit pricing. While no specific budget range is explicitly stated, vendors are expected to provide comprehensive pricing for the laser engraver and water chiller. The bid allows for alternative product submissions, provided they meet the specified technical requirements. Vendors must demonstrate capability to complete the proposed responsibilities and will be required to provide comprehensive documentation of their proposed equipment's specifications, compatibility, operating systems, supported image formats, and included accessories. The procurement emphasizes transparency and competitive bidding, with no financial obligation by BOCES to reimburse vendors for proposal preparation or submission costs.