Bid_Documents_2522_Laser_Engraver_Cutting_Machine.pdf

1825 WINDFALL ROAD • OLEAN NY 14760 • 716-376-8200 • www.caboces.org

Bid # 2522 – Laser Engraver Cutting Machine

Bid Acceptance Deadline:

February 20, 2025, at 3:00 P.M.

Live Streaming Bid Opening:

February 21, at 9:00 A.M.

SPECIFICATIONS AND BID FORMS

FOR

# 2522 Laser Engraver Cutting Machine

Offices of Purchasing

& Cooperative Purchasing

BID OPENING INFORMATION

A Zoom live streaming event will be provided, as well as in-person. Please see below for the event details.

• Bid Acceptance Closing Date & Time: February 20, 2025, at 3:00 P.M.

• Bid Opening via Zoom: February 21, 2025, at 9:00 A.M.

• See Appendix A for Electronic and Physical Bid Submission Instructions

• NOTE: Please electronically submit your bid on BidNetDirect. Or mail/UPS/etc. your bid for physical submission.

• The bid acceptance date is different than the bid opening date.

Zoom Meeting Information:

Topic: CA BOCES # 2522 Laser Engraver Cutting Machine February 21, 2025, 9:00 A.M.

Join Zoom Meeting https://caboces-org.zoom.us/j/92053658465

Meeting ID: 920 5365 8465

Passcode: 949978

Dial by your location

• +1 929 205 6099 US (New York)

• +1 646 518 9805 US (New York)

The bid opening is scheduled to be at the Cattaraugus-Allegany BOCES (Olean Campus). We will be conducting the opening as scheduled while practicing social distancing. We encourage everyone to attend via the Zoom meeting.

If you intend to be present at the opening, please notify us of a minimum of 3 workdays in advance of the opening. As noted above, bids will be opened in public unless otherwise noted in compliance with health/safety protocols applicable on the date of the bid opening. Considering the COVID19 pandemic, the bid opening will be conducted in accordance with applicable legal requirements and health/safety protocols, including but not limited to applicable restrictions on number of people present at in-person gatherings, social distancing, and

PPE requirements.

If someone from your company plans to attend the opening, please provide the following information, as stated previously, a minimum of 3 workdays PRIOR to the bid opening:

Company: ________________________________________________________

Bid Title & Number_________________________________________________

Name of Attendee: _________________________________________________

Email: ____________________________________ Phone: _________________

Please email form to our central purchasing email: purchasing@caboces.org No later than 3 WORKDAYS PRIOR Bid Opening IF you plan on attending in-person.

https://caboces-org.zoom.us/j/92053658465 mailto:purchasing@caboces.org

NOTICE TO BIDDERS

The Board of Education of the Sole Supervisory District of the Cattaraugus, Allegany, Erie, and Wyoming counties, popularly known as the Cattaraugus/Allegany Board of Cooperative Educational Services, (in accordance with Section 103 of Article 5-A of the General Municipal Law) hereby invites the submission of sealed bids for:

“Laser Engraver Cutting Machine”

Bids will be accepted until 3:00 P.M., February 20, 2025, at the Cattaraugus/Allegany BOCES’, 1825 Windfall

Road, Olean, NY 14760 and online at BidNetDirect.com. The bids will be publicly opened via a Zoom meeting and in-person on February 21, 2025, at 9:00 A.M., see bid documents for details. Specifications and bid forms may be obtained from the Internet on the website www.bidnetdirect.com/new-york/cattaraugus-allegany-boces.

(Free vendor registration is required to view the bid. If there are any problems with registration, please call IPT by BidNetDirect at 1-800-835-4603 and ask for their vendor support department.) Or you may request the information by emailing purchasing@caboces.org.

Bids remain firm for a period of forty-five (45) days following the date of the bid opening. The Board reserves the right to waive any informalities in or to reject any or all bids, or to accept a bid which, in the board of

Education’s judgement, is in the best interest of the school district. The Board reserves the right to award in whole or in part.

Board of Education, Sole Supervisory District Counties of

Cattaraugus, Allegany, Erie, and Wyoming

1825 Windfall Road

Olean, NY 14760

Purchasing Agent mailto:purchasing@caboces.org

INSTRUCTIONS TO BIDDERS

1. OPENING OF BIDS

A. All bids will be opened at the time and place set forth in the advertisement. Every bid received before that time, or authorized postponement thereof, will be publicly opened. Bidders and other persons properly interested may be present in person or by authorized representative.

B. The owner may consider informal any bid not prepared and submitted in accordance with any provision hereof, or may waive any informality in or reject any or all bids. Any bid may be withdrawn prior to the advertised time of bid opening or authorized postponement thereof. Any bid received after the time and date specified will not be considered and will be returned. No bidder may withdraw a bid within forty-five (45) days after the actual opening thereof.

C. Conditional bids will not be accepted.

2. PREPARATION OF PROPOSAL

A. See Appendix A for instructions on bid submission.

B. The signed Affidavit of Compliance, Non-collusion Statement, Iran Divestment Act Certification, Indemnification Agreement, Prevailing Wage Acknowledgement (if applicable), and State Finance Law

§ 139-l Certification must be included with the proposal. Along with any other forms indicated throughout the document and specifications.

3. METHOD OF AWARD

A. Bids will be awarded after review and recommendation by the specification committee. Decisions of the committee will be final. If a bid is received for any items in any given list, the award will be made to the lowest qualified bidder in one of the following ways, whichever is in the best interest of the

BOCES and school districts: (a) the lowest responsible bid for a group of items (i.e. subcategory) or, (b) the lowest responsible bid for the total bid or, (c) the lowest responsible bid for each item.

4. BID EXCEPTIONS

A. All exceptions to the bid must be clearly identified. If the exception is covered by a clause, sentence, or paragraph in the bidder’s documentation, such clause, sentence or paragraph, must be referenced next to the exception.

5. NOTIFICATION

A. After acceptance by the BOCES Board of Education, a listing of awarded items will be posted at www.bidnetdirect.com/new-york/cattaraugus-allegany-boces. The scheduled date for the BOCES

Board meeting is March 5, 2025. Purchase orders, from participating school districts and municipalities that are received after this date, but prior to award notification, referencing the bid identification number and bid price, will constitute an indication of award.

http://www.bidnetdirect.com/new-york/cattaraugus-allegany-boces

6. EFFECTIVE DATES

A. The bid effective dates will be Upon Award through September 1, 2025, or until another bid is let.

7. QUANTITIES

A. The quantities of the items are estimated on this bid. The BOCES guarantees no minimum or maximum purchases or contracts as a result of award of this bid. The actual purchase order quantities may vary. It is expected the awarded vendor will furnish the actual quantities ordered. Additionally, Cattaraugus-Allegany BOCES reserves the right to allow all municipal and not for profit organizations authorized under the General Municipal Laws of the State of New York, to purchase any goods and/or services awarded as a result of this bid in accordance with the latest amendments to NYS GML 100 through 104. However, it is understood that the extension of such contracts are at the discretion of the vendor and the vendor is only bound to any contract between the Cattaraugus-Allegany BOCES and the vendor. Additionally, the BOCES reserves the right to purchase any goods or services included as a part of this bid from any means legally available to it at any time.

8. QUALITY SERVICE STANDARDS

A. A high level of quality service is expected of all awarded vendors. Each awarded vendor shall work with the designated BOCES and/or district staff to determine mutually convenient delivery times, installations, training schedules, and any other service required to make sure the materials, products, and equipment ordered and delivered are in accordance with the BOCES’ and/or district’s needs. The specific materials, products, and equipment ordered and delivered will not be substituted unless agreed upon by the BOCES and/or districts.

9. BID ITEM COMPLIANCE

A. The submission of a bid will be construed to mean the vendor is fully informed as to the extent and character of the products and/or services required and a representation that the vendor can furnish the products and/or services satisfactorily in complete compliance with the specifications.

10. SAVING CLAUSE

A. The successful bidder shall not be held responsible for any losses resulting if the fulfillment of the terms of the contract shall be delayed or prevented by wars, acts of public enemies, strikes, fire, floods, acts of God, or for any other acts not within the control of the successful bidder and which by the exercise of reasonable diligence he/she is unable to prevent.

Attention Participating Vendors

When you mail or upload your bid, please be sure to submit the following forms:

• Affidavit of Compliance (notarized)

• Non-Collusive Bidding Certificate (notarized)

• The Iran Divestment Act Certification (notarized)

• Indemnification Agreement

• State Finance Law § 139-l Certification (notarized)

• Bid Form (Attached form)

• All Forms Indicated throughout the Specifications

• COPY OF CURRENT W-9

• Any warranty information and product information.

Please call (716) 376-8266 or (716) 376-8226 if there are any questions regarding this bid form.

SPECIFICATIONS AND CONDITIONS

1. Bid Instructions - The attached bid forms identify the items and estimated quantities that we wish to purchase. The bidder may bid on any or all items. Estimated quantities are for the effective bid period and may be ordered all at once when awarded or in partial orders throughout the effective bid period. The

Board of Education reserves the right to reject any and all bids, in whole or part.

2. Pricing - The bidder shall insert the price for each item in the area provided on the bid form. The price used as vendor’s bid will be the one listed under the “Unit Price” column. The bidder shall provide only one bid per make with the model that most closely matches our bid specification. Please price according to the unit of measure indicated (box, case, package, etc.) No charges will be allowed for federal, state, municipal, sales or excise taxes from which the BOCES and participating districts are exempt. Bid pricing will be effective per the effective dates.

**No additional charges will be allowed for freight, packing, or delivery.

Please add the cost of freight into each individual item (i.e. if an item is

$10.00 and you charge 10% freight the bid price will be $11.00)**

3. Sale or Reduced Items – When a bid item appears on a company sales flyer at a lower price or if the item is offered at a reduced price, the lower price will apply to all bid participants.

4. Unit of Measure - Bids made according to a different pack size or case quantity are to be specified on the bid forms. BOCES will calculate equivalents and award accordingly. Do not bid split cartons. Some items are specified in units of one or “each”. Prices must be bid per each unit. If you only ship per a unit of measure other than indicated clearly mark that on the bid, but bid as requested.

5. Alternates – Where a brand name is listed, it is done as a quality and specification standard. Alternates offered by the bidder are expected to meet or exceed the quality and functionality implied by the brand specified. If an alternate is offered, the bidder must so specify on the bid form and supply literature for the alternate offered. The bidder will guarantee to meet all standards set by the written specification for each item. The specification committee, prior to the award, will determine the equivalency of alternates.

6. Purchasing – BOCES will, upon notification of the bid award, prepare purchase orders to the winning vendors. Under no circumstances should the vendor make any shipment prior to the receipt of a district purchase order. It will be the intent of BOCES to purchase the bid items from the awarded bids in the quantities indicated in the bid documents. No legal or financial obligations to vendors are created or implied by the participation in this bid. Delivery and invoicing are to be completed within thirty-five (35) days of the date of the purchase order, or as agreed upon by the bid.

7. Stock-out Clause – Bidder agrees to inform the ordering districts on out of stock items within three (3) working days of the receipt of the purchase order. The awarded vendor will make NO substitutions for out of stock items without advance approval by the ordering district. If a district is forced to purchase out of stock items or items not meeting specifications from another vendor, the original vendor MUST

DEDUCT the excess amount paid from the next invoice sent to the district.

Bid # 2522 – Laser Engraver Cutting Machine

8. Delivery – Deliveries are to be made per the purchase order instructions. Label shipping containers with the purchase order number, district name and address, and the requisitioner name. Deliveries made by company truck or sales representatives must comply with these labeling requirements. Shipments may be refused for lack of identification. Packing slips and invoices must contain the following:

Purchase Order Number Description of Item

Item Number Quantity

District Requisitioner Bid Number

9. Damaged Goods/Shipping Errors – The bidder agrees to remove and replace any visibly damaged cartons and all products found damaged upon opening or products that do not meet specifications. The bidder agrees to make good any discrepancies or errors found in receiving, such as incorrect amounts, etc.

Failure by the bidder to remove damaged or incorrect products will be regarded as abandonment and the district will have the right to dispose of said items as it sees fit.

10. Substitutions – During the entire bid period, substitutions will not be permitted without first having obtained prior written/verbal consent of the Cattaraugus-Allegany BOCES. Should Cattaraugus-Allegany

BOCES approve a substitute item to be delivered, the vendor will charge Cattaraugus-Allegany BOCES either the lower of the 1) current bid price, assuming substitute item is more expensive than the bid item, or

2) the current price of the substitute item, assuming it is less expensive than the bid price.

11. Material Safety Data Sheets – An MSDS must accompany each shipment of all required items as established by the NYS Right to Know Law, enacted in 1970, and the Federal Communication Standard enacted in 1983. Vendors that fail to comply will not be considered for future bids.

12. Complaints – A variance sheet is to be filed by the affected district for items shipped that deviate from the required specification. This can be material specifications or shipping and invoicing deviations. Problems that are not resolved to the district’s satisfaction will be reviewed by the committee and may affect the vendor’s status.

13. Documentation - The awarded vendor will provide all technical data, a manufacturer’s manual, a service/operation manual, and a parts list for any items for which they are available.

14. Literature – Bidders must include all pertinent product literature or catalogs with the bid.

15. Warranty – All equipment must carry at least the manufacturer’s warranty unless another is specified.

16. Omissions - Products and services that are not specifically requested in the bid, which are necessary to provide the functional capabilities of the item(s) proposed, must be included in the vendor’s bid.

17. Installation – For items requiring installation, the vendor shall be a factory authorized installer. Install rates must be paid at NYS Prevailing Wage rate. A Certificate of Insurance is required prior to install.

The vendor shall provide at least a one-year warranty on their installation. The warranty period will begin on the date of acceptance of a good install by owner.

18. Pre-Installation/Work Meeting – Upon bid award notification, the successful bidder may wish to conduct a pre-installation/work meeting with each BOCES’ designated staff.

Bid # 2522 – Laser Engraver Cutting Machine

19. Prevailing Wage Rates - The awarded Contractor who provides the service to the BOCES and component districts shall insure that each laborer or worker employed by the Contractor or Subcontractor shall not be paid less than the prevailing rate of wages as indicated on the current wage schedule provided by the New

York State Department of Labor, Bureau of Public Works. The successful vendor(s) is/are responsible for complying with all current labor rates and regulations throughout the duration of any contract resulting from this document. A current wage schedule is available on the New York State Department of Labor’s website at www.labor.state.ny.us. The new wage schedules are available on July 1 of each year.

***A CERTIFIED PAYROLL IS REQUIRED TO BE SUBMITTED WITH THE INVOICE TO

THE BOCES BEFORE PAYMENT OF SERVICES WILL BE MADE.

“The Contractor and subcontractor(s) if any shall submit to the BOCES with all requests for payment, certified payrolls or transcripts of the original payroll record, subscribed and affirmed as true under the penalties of perjury. At a minimum, payrolls must show the following information for each person employed on a public work project: Name, social security number, classification(s) in which the worker was employed, hourly wage rate(s) paid, supplements paid or provided, and daily and weekly number of hours worked in each classification.”

PLEASE NOTE: Vendors currently on the NYS Labor Department Debarred list will not be considered for award. By submitting a bid for consideration, the vendor is indicating to the BOCES that they are currently in good standing with the NYS Department of Labor at the time of the bid.

20. Liability Insurance - Each bidder who bids on a service must show proof of liability insurance with their bid. The successful bidder will be asked to submit a Certificate of Insurance prior to any work beginning.

21. Liability – The successful bidder shall be responsible and liable for any claim, cause of action, or damage arising out of its manufacture, sale, lease, handling, or contract with the equipment or material, and for defending any claim of patent infringement or other claims, which may interfere with BOCES’ use of the equipment or material. BOCES will not be responsible for nor indemnify the supplier for the defense of any claim or payment of damages.

22. Hold Harmless – The bidder agrees to save, defend, keep harmless, and indemnify the BOCES and the participating districts and all their agents from any and all claims, however caused, resulting from or in any way connected with the awarded bidder’s performance of the contract or arising out of each and any product defect or failure.

23. Service – The contractor shall furnish all labor, materials, equipment, and supervision required to complete the project complying with the outlined specifications and details including the BOCES, districts, or municipalities’ needs.

24. Site Inspection - The prospective bidders shall examine the work-site prior to submitting a bid. The submission of a bid shall be evidence that this requirement has been met. Failure to inspect the site prior to the bid opening will not relieve the contractor of the responsibility of performing all work included in the scope of the project.

http://www.labor.state.ny.us/

Bid # 2522 – Laser Engraver Cutting Machine

25. Setup & Training – For items requiring setup and training, the cost will be included and will include all direct and indirect labor and overhead costs. The bidder shall have no claim to any additional costs should the setup and training take longer than the bidder calculated. If a specified number of training hours is not provided in the specification, the vendor must state the number of hours included in their bid price. A list of training results should also be included with the bid. Setup and training costs will included all trade consumables required to have the equipment in running condition. The successful bidder shall arrange with the interested parties for training at the convenience of both the vendor and BOCES’ staff.

26. Damages – BOCES’ property and contents shall be protected. Any damage done by the contractor shall be repaired by the contractor at no cost to the BOCES, districts, or municipalities.

27. Notification – The contractor shall notify the designated BOCES personnel of any area(s) that the contractor feels has deteriorated that will render ineffective the service being provided.

28. Guarantees – The successful bidder guarantees against a) defective materials and to repair or replace any damages or marring occasioned in transit, b) that the equipment delivered is standard, new, latest model, of regular stock product, or as required by the specifications, and c) that no attachment or part has been substituted or applied contrary to the manufacturer’s recommendations and standard practice. Every item delivered must be guaranteed against faulty material and workmanship for a period of at least one year or for the full term of the manufacturer’s warranty, whichever is greater, from date of acceptance. If during this period such faults develop, the successful bidder agrees to replace the unit or the part affected without cost to BOCES. Any merchandise provided under the contract, that is or becomes defective during the guarantee period, shall be replaced by the successful bidder free of charge with the specific understanding that all replacements shall carry the same guarantee as the original equipment from the date of the replacement equipment for a period of one year. The successful bidder will make any replacement immediately upon receiving notification from BOCES.

29. Non-Assignment – In accordance with NYS General Municipal Law 109, at no time during the duration of any contract, granted or awarded, shall the successful vendor assign, transfer, convey, sublet or otherwise dispose of the same, or of his right, title, or interest therein, or his power to execute such contract, to any other person or corporation without the previous consent in writing of the officer, board, or agency awarding the contract.

30. Non-Appropriation Clause - In accordance with New York State General Municipal Laws the BOCES will not be liable for any purchases or contracts for goods or services for which funding is not available. As a result, the vendor agrees to hold the BOCES harmless for any contracts let, either for which funding does not currently exist or for which funding has been removed prior to the issuance of a purchase order by the

BOCES. Issuance of a purchase order by the BOCES indicates that the BOCES currently has and has set aside adequate funds to procure the goods and services indicated in the purchase order or contract. Receipt of notification of award is a binding contract with the BOCES. Should it become necessary for the BOCES to cancel a project or purchase after an order to proceed or purchase order has been issued, the BOCES will only be liable for and the vendor agrees to assess those financial damages that it can prove to have incurred as a result of the cancellation.

Bid # 2522 – Laser Engraver Cutting Machine

31. MWBE Requirements - Cattaraugus-Allegany BOCES, in an attempt to encourage and promote participation from all vendor sources, and in accordance with General Municipal Law 103, advertises our legal bid notices in the official newspaper(s) of the bid participant(s). Additionally, Cattaraugus-Allegany

BOCES posts our bids on a national website to further efforts in gaining participation from all vendor sources, including MWBE. Furthermore, when dictated by a source of funding, Cattaraugus-Allegany

BOCES will make every effort to meet any additional MWBE requirements of said funding sources.

Cattaraugus-Allegany BOCES will take all necessary affirmative steps as outlined by the funding source to assure that minority business, women’s business enterprises, and labor surplus area firms are solicited and used when possible.

32. New York State Education Law Section 2-d Requirements - If under this agreement, contractor will receive access to student, teacher, or principal data, as those terms are defined in Section 2-d to carry out its obligations, the contractor agrees that the confidentiality of the shared student, teacher, or principal data shall be maintained in accordance with applicable state and federal law (including but not limited to

Section 2-d), as well as, policies of the BOCES regarding data security and privacy. In accordance with

Section 2-d, the contractor will execute a Confidentiality Agreement with the BOCES, a copy of the agreement will be provided to the awarded vendor. It is available prior to award upon request.

VENDOR IDENTIFICATION FORM

Cattaraugus-Allegany BOCES “# 2522 Laser Engraver Cutting Machine”

Accepted Until: February 20, 2025, 3:00 P.M.; To be Opened February 21, 2025, 9:00 A.M.

Vendor Name: _________________________________________________________

Vendor Address: _________________________________________________________

Phone: ________________________ Fax: _____________________

E-Mail Address

For Purchase Orders: ____________________________________ (If e-mail submission preferred)

M/WBE Designation: Minority Owned ___________ Women Owned ____________

Name & Title of Person Who Completed Bid: ________________________________________________

Please Print

E-Mail Address

For Bid Questions. ________________________________________

Vendor Bid Number: _________________ (if one is required by vendor)

By signing and submitting this bid for consideration the vendor acknowledges that they have read, understand and agree to all aspects of the specifications as presented without reservation or alteration. At the time of the opening of bids, it is presumed that the bidder has read and is thoroughly familiar with the contract documents.

The failure or omission of any bidder to receive or examine any form, instrument, or document shall in no way relieve bidder from any obligation in respect to the submitted bid. By submitting a bid, the vendor understands and agrees to all terms, conditions, and stipulations contained herein.

I understand that if I do not adhere to these guidelines, or if the level of service provided by my company falls below that of a satisfactory level, my company’s future status will be affected with all Districts involved.

Signed: __________________________ Date: ________________

THIS FORM MUST BE SIGNED AND RETURNED WITH:

• Affidavit of Compliance

• Non Collusive Bidding Certificate

• The Iran Divestment Act Certification

• Indemnification Agreement

• State Finance Law § 139-l Certification

• Bid Form (Attached form or your prepared document)

• All Forms Indicated throughout the Specifications

• COPY OF CURRENT W-9

AFFIDAVIT OF COMPLIANCE

STATE OF _____________________

COUNTY OF ___________________

__________________________________, being duly sworn, deposes and says:

1. That (s)he is an officer or representative of ________________________ and that (s)he has the authority to sign this affidavit.

2. This affidavit is offered as an inducement to Cattaraugus-Allegany BOCES to award to

__________________________________ such purchase contracts for goods or services as directed by the

Board of Education, in accordance with New York State law and with BOCES policy.

3. That no Officer, Employee or Stockholder of the above referenced vendor is an employee, in any position, administrator or Board Member at Cattaraugus-Allegany BOCES.

BY: ____________________________________________________________________

Signature of Representative of Firm or Corporation

NAME: ________________________________ TITLE: ______________________

Please Print Please Print

DATED: ________________

SWORN to before me this

_______________ day of _______________ 20___

Notary Public: _________________________

Bid # 2522 – Laser Engraver Cutting Machine

NON-COLLUSIVE BIDDING

CERTIFICATION

By submission of this bid, Laser Engraver Cutting Machine # 2522, each bidder, and each person signing on behalf of any bidders, certifies, and in the case of a joint bid each party thereto certifies as to its own organization, under penalty of perjury, that to the best of knowledge and belief:

1) The prices in this bid have been arrived at independently without collusion, consultation, communication or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or with any competitor:

2) Unless otherwise required by law, the prices which have been quoted in this bid have not knowingly been disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any other bidder or to any competitor; and

3) No attempt has been made or will be made by the bidder to induce any other person, partnership or corporation to submit or not to submit a bid for the purpose of restricting competition.

NAME OF COMPANY: ___________________________________________________

Individual or Legal Name of Firm or Corporation

BY: ____________________________________________________________________

NAME: ________________________________ TITLE: ______________________

Bid # 2522 – Laser Engraver Cutting Machine

IRAN DIVESTMENT ACT

CERTIFICATION

The Iran Divestment Act of 2012 (“Act”), Chapter 1 of the 2012 Laws of New York, added State Finance Law (SFL), §165-a and General Municipal Law §103-g, effective April 12, 2012. Under the Act, the Commissioner of the New York

State Office of General Services (“OGS”) developed a list (“Prohibited Entities List”) of “persons” who are engaged in

“investment activities in Iran” (both are defined terms in the law). In accordance with SFL §165-a(3), the Prohibited

Entities List may be found of the OGS website at: http://www.ogs.ny.gov/about/regs/docs/ListofEntities.pdf.

Pursuant to General Municipal Law §103-g, by signing below, Bidder certifies as true under the penalties of perjury that:

By submission of this proposal each Bidder and each person signing on behalf of any Bidder certifies, and in the case of a joint proposal each party thereto certifies as to its own organization, under penalty of perjury, that to the best of its knowledge and belief that each Bidder is not on the list created pursuant to paragraph (b) of subdivision 3 of section 165-a of the State Finance Law.

A proposal shall not be considered for award nor shall any award be made where the certification has not been made, provided, however, that if in any case the Bidder cannot make the certification, the Bidder shall so sate and shall furnish with the proposal a signed statement which sets forth in detail the reasons therefor. The Cattaraugus-Allegany BOCES

(“District”) may award a contract to a Bidder who cannot make the required certification on a case-by-case basis if:

1) The investment activities in Iran were made before April 12, 2012, the investment activities in Iran have not been expanded or renewed after April 12, 2012, and the person has adopted, publicized, and is implementing a formal plan to cease the investment activities in Iran and to refrain from engaging in any new investments in Iran: or

2) The District makes a determination that the goods and services are necessary for the District to perform its functions and that, absent such exemption, the political subdivision would be unable to obtain the goods or services for which the contract is offered. Such determination shall be made in writing and shall be a public document.

During the term of the Contract, should the District receive information that a person is in violation of the above referenced certifications, the District will offer the person an opportunity to respond. If the person fails to demonstrate that it has ceased its engagement in the investment which is in violation of the Act within 90 days after the determination of such violation, then the District shall take such action as may be appropriate including, but not limited to, imposing sanctions, seeking compliance, recovering damages, or declaring the contractor in default.

The District reserves the right to reject any bid, proposal, contract or request for assignment for an entity that appears on the Prohibited Entities List prior to the award or execution of a contract or any renewal thereof, as applicable, and to pursue a responsibility review with respect to any entity that is awarded a contract and appears on the Prohibited Entities

List after contract award.

NAME OF COMPANY: ___________________________________________________________________________

SIGNATURE OF REPRESENTATIVE: __________________________________________________________________________

PRINT NAME: _______________________________ TITLE: _______________________________DATED: ________________ http://www.ogs.ny.gov/about/regs/docs/ListofEntities.pdf

INDEMNIFICATION AGREEMENT

The Contractor agrees:

(a) that except for the amount, if any, of damage contributed to, caused by or resulting from the negligence of the BOCES, the Contractor agrees to indemnify and hold harmless the BOCES, its officers, employees and agents from and against any and all liability, damage, claims, demands, costs, judgments, fees, attorney's fees or loss arising directly or indirectly out of the performance or failure to perform hereunder by the Contractor or third parties under the direction or control of the Contractor; and

(b) to provide defense for and defend, at its sole expense, any and all claims, demands or causes of action directly or indirectly arising out of the Agreement and to bear all other costs and expenses related thereto.

NAME OF COMPANY: ____________________________________________________________________

Individual or Legal Name of Firm or Corporation

BY: _____________________________________________________________________________________

NAME: ________________________________ TITLE: ________________________________

State Finance Law § 139-L Certification

Pursuant to N.Y. State Finance Law § 139-L, every bid made on or after January 1, 2019 to the State or any public department or agency thereof, where competitive bidding is required by statute, rule or regulation, for work or services performed or to be performed or goods sold or to be sold, and where otherwise required by such public department or agency, shall contain a certification that the bidder has and has implemented a written policy addressing sexual harassment prevention in the workplace and provides annual sexual harassment prevention training to all of its employees.

Such policy shall, at a minimum, meet the requirements of N.Y. State Labor Law § 201-g.

N.Y. State Labor Law § 201-g provides requirements for such policy and training and directs the Department of Labor, in consultation with the Division of Human Rights, to create and publish a model sexual harassment prevention guidance document, sexual harassment prevention pol icy and sexual harassment prevention training program that employers may utilize to meet the requirements of N.Y. State Labor Law § 201-g. The model sexual harassment prevention policy, model sexual harassment training materials, and further guidance for employers, can be found online at the following URL:

https://www.ny.gov/combating-sexual-harassment-workplace/employers.

By submission of this bid, Laser Engraver Cutting Machine # 2522, each bidder, and each person signing on behalf of any bidder certifies, and in the case of a joint bid each party thereto certifies as to its own organization, under penalty of perjury, that the bidder has and has implemented a written policy addressing sexual harassment prevention in the workplace and provides annual sexual harassment prevention training to all of its employees. Such policy shall, at a minimum, meet the requirements of section two hundred one-g of the labor law. If the bidder cannot make the foregoing certification, such bidder shall so state and shall furnish with the bid a signed statement that sets forth in detail the reasons that the bidder cannot make the certification.

By signing, you certify your express authority to sign on behalf of yourself, your company, or other entity and full knowledge and acceptance of this Certification document and that all information provided is complete, true and accurate.

Authorized Signature Date

Print Name Title

Company Name

D/B/A – Doing Business As (if applicable)

Address

City State Zip https://www.ny.gov/combating-sexual-harassment-workplace/employers

EQUIPMENT REQUIRED

**The inclusion of a brand is solely to establish an acceptable standard of quality and utility and is not an attempt to limit or exclude any product from consideration.**

ITEM 1: Laser Engraver Cutting Machine # 2522

OMTech AF2440-100 - 100W CO2 Laser Engraver Cutting Machine with 24" x 40" Working Area and

Auto Focus (or EQUAL)

QTY – 1

EQUIPMENT SPECIFICATIONS & DESCRIPTION

▪ Dimensions: 63 x 48.8 x 37.8 in.

▪ Engraving Area: 24 x 40 in.

▪ Front & Back Pass-Through Size: 42.9 x 1.9 in.

▪ Rated Power: 100W

▪ Est. Service Life: 12,000 hr.

▪ Max. Engraving Speed: 23.6 ips

▪ Max. Engraving Depth: 0.4 in.

▪ Laser Tube Length: 57.1 in.

▪ Laser Tube Diameter: 2.4 in.

▪ Compatible Operating Systems: Windows 2400, XP, Vista, 7, 8, 10

▪ Bundled Software: RDWorks

▪ Compatible Software (not included): LightBurn, CorelDRAW, AutoCAD

▪ Supported Image Formats: .ai, .bmp, .dxf, .gif,. hpgl, .jpeg, .pdf, .plt, .png, .rd, .svg, .tiff, .tga

▪ Data Transmission: USB Cable, Ethernet Cable, USB Flash Drive, Offline

▪ Certification: CE, FDA

▪ Net Weight: 573 lbs.

▪ Warrant: 2 Years (1 Year for Parts)

▪ Included Items: Laser Engraver, Power Cord, USB Flash Drive, USB Cable, Ethernet Cable, Double-

Sided Tape, Wrench Set, Tube of Silicone Insulation, Ceramic Resistor, Exhaust Pipe, Pipe Clamp, Water Pump, Water Pipes (2), Wire Set, Keys (4), User Manual

ITEM 2: WATER CHILLER

OMTech 6L Industrial Single Water Chiller for 50W-150W CO@ Laser Engraver Machines

QTY – 1

EQUIPMENT SPECIFICATIONS & DESCRIPTION

• Includes: Industrial Water Chiller Machine, Power Cord, Alarm Signal Output Plug, Spare Fuse, User Manual

• Dual Operation Modes: Intelligent Control Mode and Constant Temp. Mode

• Observation Window

• Radiator Fan

• Water Flow/Level Alerts

• Digital Display

BID FORM

# 2522 Laser Engraver Cutting Machine

Bid Item

(As Described in Specification)

Bid Unit Price

Item 1 Qty 1 – Laser Engraver $

Model/Brand Offered

Warranty

Delivery Days Required

Item 2 Qty 1 – Water Chiller $ ____________

Model/Brand Offered _________________________________

Warranty _________________________________

Delivery Days Required _________________________________

Additional discounts or notes: ____________________________________________________________

Company Name: _________________________________________

Signature of Person Completing Bid: _______________________________ Date: ________________

(This bid form or facsimile thereof needs to be returned with the Vendor ID Form, Non-Collusive Bid

Certificate, Iran Divestment Act Certification, product literature, and all other forms indicated throughout the documents.)

PRODUCT LITERATURE MUST BE SUPPLIED WITH BID

**No additional charges will be allowed for freight, packing, or delivery.

Please add the cost of freight into each individual item**