laptop covers

The City of Philadelphia is requesting quotes for laptop covers through its Office Automation Program via PHLContracts portal, with proposals due August 7, 2026. The LBE Program does not apply to this procurement.

All deliveries are inside deliveries to city locations. Vendors must submit quotes through the online portal and complete thirteen sequential submission steps, including confirming seller role status, providing unit costs and optional discounts, answering mandatory questions, accepting terms and conditions, and uploading required attachments. The Office Automation Form requires vendors to deliver products configured and ready for use, with installation at the desktop and removal of packaging debris included. Extended warranty coverage is mandatory: four years minimum for laptops (in addition to original equipment manufacturer warranties), with coverage beginning after a 30- to 120-day acceptance period. Maintenance options include on-site support with next-day response time and provision of parts and labor, available for either three-year or five-year terms. Vendors may propose refurbished equipment as an alternative to new products. Vendor instruction and training are requested as part of the procurement. Vendors must review all attached documents — the Seller Office Automation Checklist and Office Automation Form — before submitting quotes and must specify their platform, training, and warranty options in their proposals.

The source does not specify quantities, contract value, contract term, incumbent vendor, pre-bid meetings, or evaluation criteria.