Seller_Office_Automation_Checklist_B2727675.pdf
PDF 126 KB Posted
- Attached to
- laptop covers
- Solicitation number
- B2727675
- Issued by
- Pennsylvania
About this file
This document is a seller checklist for the City of Philadelphia Procurement Department's Office Automation Program, accessed through the PHLContracts portal. The checklist outlines the submission requirements for vendors bidding on office automation products and services, including laptop covers as specified in the related contract opportunity for Pennsylvania. The document does not specify quantities, delivery dates, bidder conference information, or contract award dates, as it functions primarily as a procedural guide rather than a solicitation notice.
The checklist requires sellers to complete thirteen sequential steps within the PHLContracts system, including confirming seller role status, providing unit costs and optional discounts for items, answering mandatory questions, accepting terms and conditions, and uploading required attachments. Sellers must verify their Local Business Entity (LBE) certification status, though the checklist notes that the LBE Program does not apply to the Office Automation Program itself. All deliveries specified in the opportunity are designated as inside deliveries. Vendors must download and review all provided attachments, including the Office Automation Form detailing installation, configuration, and maintenance requirements, before submitting their quotes through the online portal at www.PHLContracts.phila.gov. No pricing information, set-asides, incumbent vendor details, or funding amounts are specified in this procedural document.
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Other files
| File | Type | Posted |
|---|---|---|
| OA_Form_B2727675.pdf |
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Text version
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Office Automation Program
*** Reminder: Click "Save & Continue" on every tab ***
Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role *** Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle then select Seller. The screen will refresh with the Seller role.
General Tab
Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear and you will be able to submit your quote.
Step 2: Select Yes if your business is a certified as a Local Business Entity (LBE), otherwise select No, then click "Save & Continue" The LBE Program does not apply to the Office Automation Program but this question must be answered in order to proceed with your quote.
Items Tab
Step 3: Enter the Unit Cost and Discount (optional) for each item listed in the bid
Step 4: Use Alternate Description field for additional information or include in a separate attachment uploaded in the Attachments tab
Questions Tab
Step 5: Answer all mandatory questions
Terms & Conditions Tab
Step 6: Download and Save all attachments listed
Step 7: Review Office Automation Form for installation, configuration, and maintenance requirements
Step 8: Accept the terms and conditions of the bid
Step 9: Complete any Attachments required to be submitted with your quote
Attachments Tab
Step 10: Attach any documents related to your quote
Summary Tab
Step 11: Review your quote
Step 12: Address any Red validation warnings
Step 13: Submit your quote www.PHLContracts.phila.gov
File details come from the government source that posted it. Updated .