Language Proficiency Assessment Services

The Oregon Employment Department is requesting proposals for Language Proficiency Assessment Services under RFP S-47100-00017432, with offers due July 31, 2026 at 9:00 AM Pacific Time and questions due July 17, 2026. The Department intends to award one contract and may consider presentations, demonstrations, or best and final offers as part of evaluation.

Offerors must demonstrate a minimum of three years of professional experience providing employee language proficiency assessment services within the last five years and provide two references from clients served within the last three years. The scope encompasses administering assessments (listening, speaking, reading, writing, interpreting, and translation) across multiple languages with Spanish as the most frequently requested; providing pre-testing materials; evaluating job descriptions and classifications; and delivering assessments through live testers, telephone recording, or computer-based options. Offerors must possess existing bilingual proficiency tests meeting business professional standards and measurable reporting systems utilizing industry-standard scales such as the Interagency Language Roundtable (ILR) or American Council on the Teaching of Foreign Languages (ACTFL). Integration with the state's Workday Oregon Human Resource Information System is required. Services are performed during normal working hours (8:00 AM–5:00 PM PST) Monday through Friday, excluding state holidays.

The contract term is initially two years with options to renew up to a cumulative maximum of five years, not to exceed $150,000. The Department does not reimburse travel or additional expenses. Payment is net 45 days from invoice receipt per ORS 293.462. Contractor must maintain Workers' Compensation, Commercial General Liability ($1,000,000 per occurrence; $2,000,000 annual aggregate), and Professional Liability ($1,000,000 per claim; $2,000,000 annual aggregate) coverage with the State of Oregon listed as an Additional Insured. All work product becomes the exclusive property of the Agency.

Scoring allocates 20 points for Offeror Infrastructure, 40 points for Service Requirements, 40 points for Technical Requirements, 40 points for Reference checks, and 10 points for cost evaluation, totaling 150 possible points. The Department encourages participation by Oregon-certified small businesses, minority-owned businesses, women-owned businesses, and service-disabled veteran-owned businesses. Offerors' offers remain firm for 180 days following closing. The anticipated Notice of Award date is approximately August 17, 2026. The contract is governed by Oregon state law with venue in Marion County Circuit Court.