Landscape Maintenance and Snow Removal

The Commonwealth of Kentucky Finance and Administration Cabinet, on behalf of the Kentucky Department of Veterans Affairs, is issuing a Request for Bid (RFB 758 2500000657) for landscape maintenance and snow removal services at the Robert E. Spiller Bowling Green Veterans Center located at 1111 Veterans Way, Bowling Green, Kentucky 42101. The procurement seeks comprehensive grounds maintenance services on an as-needed basis, including weekly mowing (35 visits annually), mulch and rock application, herbicidal treatments, turf grass overseeding, fertilizer applications, core aeration, tree and bush trimming, flower bed management, snow plowing and removal from parking areas and sidewalks, and soil testing with lime and fertilizer applications. Qualified bidders must have at least 25 employees and possess specified equipment including zero-turn mowers, skid steers, tractors, and various landscaping tools, along with demonstrated experience in landscape maintenance. The contract will be evaluated on a best value basis with 90 points allocated to price and 10 points to experience, with award going to the lowest responsible and responsive bidder. Critical deadlines include May 20, 2025, at 10:00 AM Eastern Time for written questions, a mandatory site visit (to be coordinated with Will Humphrey at Will.Humphrey@ky.gov or 270-438-9671), and a bid closing date of May 28, 2025, at 1:30 PM Eastern Time. Bidders must submit a completed Bid Price Sheet (Attachment C) and a signed Mandatory Site Visit Validation Form (Attachment D) with their response, or face disqualification.

The procurement offers reciprocal preferences to Kentucky resident bidders and preferences for qualified bidders as defined by KRS 45A.490-494 and 200 KAR 5:410, which includes nonprofit corporations advancing purposes under KRS Chapter 163 and qualified nonprofit agencies employing individuals with severe disabilities for at least seventy-five percent of direct labor man-hours. All bidders must register in the Kentucky eProcurement System, obtain a Kentucky Tax Registration (Revenue Form 10A100), and provide proof of Commercial General Liability Insurance with minimum limits of $1,000,000 per occurrence and $2,000,000 aggregate, as well as Automobile Liability Insurance with minimum limits of $1,000,000 per occurrence. Bidders must also complete the Required Affidavit for Bidders, Offerors and Contractors (Attachment B), and those claiming resident bidder status must attest to authorization to transact business in Kentucky, filing of corporate income taxes, payments to the Kentucky unemployment insurance fund, and maintenance of a Kentucky workers' compensation policy. The resulting contract will be awarded for an initial one-year period from the date of award with the option to extend for four additional one-year renewal periods subject to written approval by all parties and potential renegotiation of terms and conditions. Price increases are not permitted during the first 12 months but may be requested thereafter with written justification submitted at least 30 days prior to the effective date. No specific budget or award value is disclosed in the solicitation documents provided.