Landscape Maintenance and Snow Removal

The Commonwealth of Kentucky's Finance and Administration Cabinet is seeking landscape maintenance and snow removal services for the Robert E. Spiller Bowling Green Veterans Center located in Bowling Green, Union County. The Request for Bid (RFB 758 2500000657) requires comprehensive grounds maintenance, including 35 annual mowing visits, mulching, herbicide and fertilizer applications, turf management, tree and bush maintenance, and snow removal for parking areas, sidewalks, and entrances. Bidders must possess specific qualifications, including a minimum of 25 employees and equipment such as 8-10 zero-turn mowers, a skid steer, and a tractor with bush hog. A mandatory site visit is required, and potential vendors must contact Will Humphrey to arrange an inspection, with failure to do so resulting in bid disqualification. The bid will be evaluated using a best value approach, with 90 points allocated to pricing and 10 points to experience, and bids are due electronically by May 28, 2025, at 1:30 PM ET. The initial contract period is one year, with potential for four additional one-year renewals.

The procurement includes set-aside preferences for Kentucky resident bidders and qualified bidders such as nonprofit organizations serving individuals with disabilities. Vendors must submit various affidavits demonstrating compliance with Kentucky Revised Statutes, including campaign finance regulations, resident bidder status, and qualified bidder requirements. Commercial general liability insurance of $1,000,000 per occurrence and $2,000,000 aggregate is mandatory. Bidders must complete a comprehensive submission checklist and provide documentation proving they are authorized to do business in Kentucky, have filed corporate taxes, made unemployment insurance payments, and maintained workers' compensation policies. While specific budget ranges are not explicitly stated, the bid structure suggests flexibility, with pricing to be submitted on a per-visit, per-acre, per-square-foot, or hourly rate basis depending on the specific service requested. The solicitation emphasizes strict compliance with federal, state, and local regulations, particularly regarding chemical applications and grounds maintenance.