Landscape & Grounds Maintenance Services for North, South and East Patrol Division Stations.

The City of Lubbock, Texas, issued Request for Proposals 26-19638-SR on May 10, 2026, seeking qualified contractors to provide comprehensive landscape and grounds maintenance services at three Lubbock Police Department Patrol Division Stations located at North (5910 Erskine Street), South (14005 Indiana Avenue), and East (1901 MLK Jr. Boulevard). The scope of services includes grounds maintenance with 52 annual trash and litter removal cycles on a seven-day basis, turf maintenance with 32 mowing and edging cycles from March through October, planting bed maintenance with varying seasonal cycles, woody plant maintenance with 4-8 annual cycles depending on season, irrigation system maintenance with 4-8 annual cycles, hardscape cleaning and maintenance on a 30-day basis with 12 annual cycles, chemical controls including three annual herbicide and fertilizer applications, and lighting maintenance on a 30-day basis with 12 annual cycles. Qualified contractors must furnish and maintain all necessary equipment subject to City inspection and approval, obtain Commercial General Liability insurance of $1 million occurrence/$2 million aggregate, Automobile Liability of $1 million Combined Single Limit, Pollution Liability of $1 million per occurrence/$2 million aggregate, and Workers Compensation at statutory limits, with the City named as additional insured on a primary and non-contributory basis. A mandatory pre-proposal conference is scheduled for May 20, 2026, at 10:00 A.M. via Zoom, with sealed proposals due by May 26, 2026, at 2:00 P.M., either electronically through Bonfire or in hard copy to the Director of Purchasing and Contract Management. Contractors must submit all required documentation including a Non-Collusion Affidavit, Business Questionnaire, Conflict of Interest Questionnaire, three reference forms from current customers with comparable project experience, Contact Person Form, Insurance Affidavit, Affidavit of Compliance, and acknowledgment of Hazardous Communications requirements. Pricing shall be all-inclusive with no additional fees permitted for fuel, taxes, or incidentals, and prices are guaranteed for six months upon City approval with adjustments thereafter permitted based on Consumer Price Index or Product Price Index changes upon submission of supporting documentation.

The RFP does not specify set-aside designations or restrictions limiting participation to particular business classifications, disadvantaged enterprises, or organizations with specific status certifications; however, all bidders must certify compliance with federal suspension and debarment requirements and various Texas Government Code provisions regarding Iran sanctions, Israel boycotts, firearm discrimination, and energy company boycotts. No incumbent contractor information is specified in the procurement documents, indicating this may be a new service or a rebid following contract expiration. The contract structure consists of an initial one-year term with four optional one-year renewals with automatic renewal unless either party provides 30 days written notice of termination, with either party permitted to terminate for any reason with 30 days written notice. The contract shall not exceed $75,000 in total value across all three locations and the initial contract period, though actual compensation may vary based on seasonal needs and actual service delivery cycles. The City reserves the right to make multiple awards and extend this contract to other Texas governmental entities through interlocal purchasing agreements, potentially expanding the scope and value of awarded contracts for successful proposers.