Lamp, High Pressure Sodium

The City of Austin Purchasing Office is soliciting quotations for high-pressure sodium lamps under IFQ 1100 AGM1033, with quotes due October 29, 2026 at 2:00 p.m. The solicitation initially targets certified Small Business Enterprises and Minority/Women Business Enterprises through State of Texas and City certification, with public posting on Austin Finance Online occurring only if adequate quotes are not received from certified vendors.

Scope covers 200 400-watt lamps, 400 250-watt lamps, and 500 100-watt lamps, with quantities stated as estimates and no guaranteed purchase. Lamps must meet or exceed City of Austin specifications, and the City reserves the right to determine same-or-equal status. Specifications require mercury content of up to 90% less than standard high-pressure sodium lamps, welded lead-free brass bases, passing federal TCLP limits, and a 30,000-hour life rating. Approved manufacturers are GE Lighting and Sylvania, by specified part number. Deliveries go FOB Destination to Austin Energy's St. Elmo Warehouse at 4411 Meinardus, Building W, Austin, Texas 78744.

Submissions require completed Quote Sheets, Offer Sheets, and the pricing submittal template, with unit prices at no more than four decimal places and all freight, handling, and discounts included in the price. Quotes go by email to Ahide Garcia at Ahide.Garcia@AustinTexas.gov, with the solicitation number in the subject line. Awards go to the lowest responsive offer meeting stated minimum requirements. Payment is due within thirty days of receipt of properly documented invoices, subject to the City's discretion on payment discounts. The City is exempt from federal excise and state sales tax, and tax must not be included in quoted prices.

Mandatory certifications cover non-discrimination and non-retaliation, wage theft, non-debarment, and LGBTQ+ conversion therapy prohibition. Required insurance includes workers' compensation, commercial general liability with a minimum of $500,000 per occurrence, and business automobile liability, unless common carriers are used for delivery. Texas law governs, with jurisdiction in Travis County state courts.