Laboratory Equipment Repair and Maintenance Contract Agreement

The Texas Health and Human Services Commission (HHSC) Procurement and Contracting Services division, on behalf of the Department of State Health Services (DSHS), is requesting bids on laboratory equipment repair and maintenance services for sterilization equipment at the DSHS South Texas Laboratory in Harlingen, Texas, with proposals due August 26, 2026 at 10:30 A.M. Central Time and questions due August 19, 2026.

The scope covers preventive maintenance and technical support for five pieces of equipment: two Lancer Model 815LX washers and two Lancer Model LSS130 sterilization units, plus two Getinge Model CAS30CB3 steam generators. Required services include one annual major preventive maintenance visit, four quarterly preventive inspections, unlimited unscheduled maintenance labor, 24-hour toll-free technical phone support, and Original Equipment Manufacturer replacement parts at no additional charge for standard next-day delivery. Services must be performed Monday through Friday, 8 a.m. to 5 p.m. Central Time, with a four-hour response time for service calls and one-hour response for emergencies. All contractor personnel must be trained and certified by Getinge USA LLC prior to award, with certification documentation required.

The contract runs one year from September 1, 2026, with up to four one-year renewal options extending through August 31, 2031, plus one potential one-year extension. Pricing must be firm and fixed for the contract life and submitted on Exhibit C Pricing Sheet; historical annual costs for similar services in FY 2025 ranged from $25,050 to $40,000. Bidders must demonstrate a minimum of eight years of relevant experience and provide three verifiable references for similar contracts within the past five years. Contractors must maintain comprehensive insurance including commercial general liability, commercial automobile liability, professional liability, and umbrella liability each at $1,000,000, plus workers' compensation. No volume or compensation is guaranteed, and the contract remains subject to appropriations. Electronic submission via the HHS Online Bid Room is optional; alternative submission methods are available. Responses must include completed Exhibit A (HHS Solicitation Affirmations) and Exhibit C (Pricing Sheet) to avoid disqualification.