Laboratory Consumables: Reagents, Biologicals and Chemicals (UW-MAD)[20-5916]

The University of Wisconsin-Madison is seeking bids for a comprehensive laboratory consumables contract covering reagents, biologicals, and chemicals for research and educational programs across university departments. The procurement is soliciting proposals from original manufacturers and exclusive authorized distributors with at least three years of relevant business experience. Bidders must submit a percentage discount off their published price list, with pricing remaining firm for the first contract year and subsequent price increases limited to once per calendar year with 30 days' written notice. The contract term spans January 1, 2020, through December 31, 2022, with potential automatic renewal for two additional one-year terms. Key submission deadlines include October 17, 2019, for written questions and Intent to Submit forms, and November 6, 2019, at 2:00 PM CST for sealed bids. Evaluation criteria will focus on product mix, net pricing, and overall responsiveness to the bid requirements. Deliverables include comprehensive catalog pricing, minimum discount percentages, and detailed product category information.

The procurement includes specific set-aside preferences for Minority Business Enterprises, Woman-Owned Businesses, and Disabled Veteran-Owned Businesses, which may receive consideration if their bids are within 5 percent of the lowest bid. The contract allows potential participation by other University of Wisconsin System campuses, State of Wisconsin agencies, and Wisconsin municipalities at the vendor's discretion. The estimated annual contract value is approximately $10 million, though the university does not guarantee minimum purchase quantities. Incumbent contractors from the previous contract (15-5916) must respond to be considered for this new contract. Bidders must certify compliance with anti-collusion requirements and debarment regulations. The university qualifies for governmental and educational discounts, which must be reflected in unit pricing. Successful vendors will be responsible for F.O.B. destination deliveries, with freight and loss risk borne by the contractor.