KPC Data Collection Analysis & Evaluation

The Kansas Department of Aging and Disability Services (KDADS) is seeking a vendor to provide comprehensive behavioral health data collection, analysis, and evaluation services through a statewide contract covering multiple jurisdictions including Sedgwick County and Wathena City. The primary objective is to support data collection efforts for multiple federal and state initiatives, including the Substance Abuse Prevention and Treatment Block Grant, Mental Health Block Grant, youth/student survey database, SYNAR sampling and reporting, and National Outcome Measures (NOM). The selected vendor will be responsible for collecting, aggregating, and analyzing behavioral health prevention and community data at statewide, regional, and local levels, with a focus on providing training, consultation, and technical assistance to grantees and prevention staff. The Request for Proposal (RFP) requires a technical proposal limited to 10 pages, demonstrating capabilities in working with marginalized communities, including rural and tribal areas, and experience in prevention and mental health initiatives. Key dates include a questions submission deadline of May 15, 2025, and a final bid closing date of June 5, 2025, at 2:00 PM CST, with a potential contract start date around June 10, 2025.

The procurement offers preferences for disabled veteran-owned businesses and certified businesses, with specific requirements for potential bidders to obtain a current Tax Clearance Certificate and complete various compliance forms related to immigration reform and sexual harassment. Bidders must be officially invited to bid and must request an invitation at least 24 hours before the event's closing date. While the RFP does not specify a specific budget amount, it indicates that awards are subject to the availability of funds and notes that indirect costs should not exceed 10% of the total grant award. The proposed contract is structured for a five-year period from July 1, 2025, through June 30, 2030, with potential optional renewal periods aligned with the state's fiscal year. Vendors must be prepared to provide detailed reporting of staff time allocation, specific portions of salaries and benefits related to the grant, and follow federal cost reporting guidelines. The shipping destination for contracted services is specified as 503 S Kansas Ave, Topeka, KS 66603-3404, and the state reserves the right to accept or reject any bid responses.