Kodak Scanners and Flatbed Accessories

The State of Maryland is soliciting competitive proposals for the procurement of Kodak scanners and flatbed accessories to support imaging and document processing capabilities across state agencies. This Request for Proposal (PORFP No. V-HQ-26096-IT) was issued by the Maryland Motor Vehicle Administration on May 14, 2026, with a final bid submission deadline of May 28, 2026, at 2:00 PM local time. The procurement seeks qualified vendors to supply Kodak-branded scanning devices and compatible flatbed accessories meeting detailed technical specifications and performance standards. Vendors must demonstrate equipment quality, competitive pricing, adequate warranty provisions, and the capacity to meet delivery timelines as specified in the complete RFP documentation. The evaluation of proposals will be based on factors including price competitiveness, vendor qualifications, equipment functionality and performance standards, warranty terms, and ability to deliver products according to the state's requirements. Prospective bidders are required to acknowledge receipt of Addendum #1, which modified the original solicitation dates, by completing and submitting the enclosed acknowledgement form with their bid submission to the MVA Glen Burnie location.

This procurement includes a Small Business Reserve (SBR) designation, restricting certain contracts to certified small businesses that meet Maryland's statutory qualifications as defined in the State Finance and Procurement Article, Section 14-501(c). Eligible small businesses must be independently owned and operated entities meeting specific employment and average gross sales thresholds based on operational category, including wholesale (up to 50 employees, $4,000,000 average gross sales), retail (up to 25 employees, $3,000,000), manufacturing (up to 100 employees, $2,000,000), service (up to 100 employees, $10,000,000), construction (up to 50 employees, $7,000,000), and architectural and engineering operations (up to 100 employees, $4,500,000). All bidders must complete and submit a Small Business Reserve Affidavit and a Mercury Affidavit declaring whether proposed products contain mercury and identifying specific components if applicable. Bidders certifying as small businesses must notify the Procurement Officer within 30 days if their firm ceases to meet small business qualifications during the contract term, with failure to do so potentially resulting in contract termination for default. The RFP documentation does not specify a particular award value or budget range, though the contract will establish terms for equipment supply, delivery, and support services with quantities and configurations determined based on bid submissions and state requirements.