Kitchen Hood Inspection and Cleaning Services

Poudre School District R-1 is requesting sealed bids for kitchen hood inspection and cleaning services across 57 school sites and facilities in Colorado, with bids due October 29, 2026 at 2:00 p.m. MT. The District intends to award to a single vendor responsible for all sites and will evaluate bids on a lowest-responsive-and-responsible basis.

Services must comply with three fire authorities having jurisdiction: Poudre Fire Authority, Loveland Fire Authority, and Wellington Fire Authority. The vendor must inspect and clean kitchen hoods at elementary schools, middle schools, comprehensive high schools, combined middle/high schools, option schools, alternative high schools, and culinary classrooms. A shortlist of sites will be serviced during the District's spring break period, with all remaining sites completed no later than June 30. Full compliance documentation must be submitted to the Authority Having Jurisdiction by August 1. The vendor is responsible for all labor, materials, equipment, and compliance with NFPA 96 standards and applicable federal, state, and local codes. Failed inspections must be corrected at no cost to the District within five business days, with the vendor responsible for all reinspection fees, fines, or penalties.

The vendor must hold current certifications and qualifications required by each applicable Authority Having Jurisdiction, provide proof of insurance meeting District specifications, maintain a drug-free workplace, and respond to emergencies within four hours of District notification. Three references for similar work performed within the past three years are required, along with sample invoices detailing services by location.

The contract term is one year with optional renewal for up to four additional one-year terms. Pricing must be submitted using the provided Pricing Form (Attachment D), and invoices must be itemized by location and service type, submitted within 30 days of service completion. The District is tax-exempt and will not pay sales tax. Questions are due in writing through BidNet by 2:00 p.m. MT on October 14, 2026.