biddoc.pdf

Poudre School District Procurement Services - IFB # 27-701-002 Page 1

POUDRE SCHOOL DISTRICT R-1

Invitation for Bid

Kitchen Hood Inspection and Cleaning Services

IFB #27-701-002

IFB SCHEDULE

IFB Issued October 6, 2026

Questions Due October 14, 2026 @ 2 p.m. MT

IFB Closing Date October 29, 2026 @ 2 p.m. MT

Poudre School District Procurement Services - IFB # 27-701-002 Page 2

TABLE OF CONTENTS

INTRODUCTION AND PURPOSE

1.0 BACKGROUND AND CONTEXT

2.0 PROJECT SCOPE AND SPECIFICATIONS

3.0 SPECIFIC CONDITIONS

4.0 VENDOR’S RESPONSIBILITIES

5.0 FAILED INSPECTIONS

6.0 BID PRICING

7.0 SUBMITTAL REQUIREMENTS

8.0 EVALUATIONS AND AWARD

9.0 GENERAL TERMS AND CONDITIONS

10.0 COOPERATIVE PURCHASING EFFORTS

11.0 REFERENCES

12.0 BID CERTIFICATION FORM

13.0 BID FORM

ATTACHMENT A – SCOPE OF WORK

ATTACHMENT B – 2026-27 SCHOOL YEAR CALENDAR

ATTACHMENT C – LIST OF SCHOOLS AND ADDRESS

ATTACHMENT D – PRICING FORM

ATTACHMENT E - INSURANCE REQUIREMENTS

ATTACHMENT F – SAMPLE AGREEMENT

Poudre School District Procurement Services - IFB # 27-701-002 Page 3

Invitation for Bid

Kitchen Hood Inspection and Cleaning Services

IFB #27-701-002

Poudre School District R-1 (the “District”) is requesting electronic sealed bids from professional and qualified vendors (“Vendor”) who can provide contractor services for kitchen hood inspection and cleaning services. These services are to meet the District’s needs as described in this Invitation for Bid (“IFB”). All interested vendors are invited to submit a Bid in accordance with the policies, procedures and dates set forth herein.

The District shall provide copies of this IFB to vendors through the electronic solicitation platform www.bidnetdirect.com (“BidNet”) where registered vendors are required to submit their electronic IFB response along with the first and last name, telephone number and e-mail address of the employee within their organization who will be designated as the District’s primary contact with respect to this IFB and the vendor’s response thereto. The District may provide copies of this IFB to other vendors upon request, who are also requested to provide the first and last name, telephone number and e-mail address of the employee within their organization who will be designated as the District’s primary contact with respect to this IFB and their response thereto.

Questions regarding this IFB must be in writing and may only be directed to the District via BidNet any time after the issuance of this IFB through and including 2:00 p.m. MT on October 14, 2026. Questions received after the date/time and/or not submitted electronically through BidNet may not be addressed.

Each question submitted, as well as the District’s response thereto, shall be provided in a questions and answers document/addendum via BidNet.

Note: Each question must be submitted individually. Multiple questions per entry may not be answered.

The District will only accept and consider electronically submitted Bids from vendors, which must be submitted and received in BidNet on or before 2:00 p.m. MT on October 29, 2026, at which time the submission portal will close, and no further submissions will be allowed or considered. It is the sole responsibility of the Vendor to see that the bids are submitted through BidNet by the submission deadline.

At no time during the solicitation process will communication regarding this IFB be permitted with any District employee other than the Procurement Agent named below until an award has been announced. Communication with a District employee other than the Procurement Agent named below may disqualify your Bid from consideration.

Poudre School District Procurement Services - IFB # 27-701-002 Page 4

Sales Prohibited/Conflict of Interest: No officer, employee, or member of the School Board shall have a financial interest in the sale to the District of any real or personal property, equipment, material, supplies or services where such officer or employee exercises directly or indirectly any decision-making authority concerning such sale or any supervisory authority over the services to be rendered. This rule also applies to subcontracts with the District.

Soliciting or accepting any gift, gratuity, favor, entertainment, kickback, or any items of monetary value from any person who has or is seeking to do business with the District is prohibited.

Collusive or sham bids: Any bid deemed to be collusive or a sham will be rejected and reported to authorities as such. Your authorized signature on this bid assures that the bid is genuine and is not collusive or a sham.

The District reserves the right to reject any and all bids and to waive any irregularities or informalities.

Sincerely, Ivy Sipes Senior Sourcing & Contracting Analyst Sourcing and Contracts Department SourcingContracts@psdschools.org

Poudre School District Procurement Services - IFB # 27-701-002 Page 5

1.0 BACKGROUND AND CONTEXT

Poudre School District is soliciting a Vendor who can provide kitchen hood inspection and cleaning services at each commercial kitchen. The District selects a small number of schools and sites for inspection and cleaning during the District’s spring break, the remaining sites must be completed during the month of June and the first two weeks of July. All inspection and cleaning must be completed by July 1st. The Authority having jurisdiction (AHJ) requires that the District to be in full compliance no later than August 1 or within six months of last date of service. Full compliance is defined as all District’s kitchen hoods have been inspected, cleaned, tagged and documentation has been submitted into the Authority having Jurisdiction’s Compliance Engine.

Poudre School District is under the jurisdiction of three fire authorities, Poudre Fire Authority, Loveland Fire Authority and Wellington Fire Authority. The District and the awarded vendor must adhere to each jurisdiction’s regulations.

Poudre School District is a high-performing district, covering more than 1,800 square miles in northern Colorado with diverse school settings. The District’s instructional program is centered around District Ends, under the Policy Governance model, developed to support a comprehensive curriculum.

Our Schools:

• 32 elementary schools o Bamford Elementary School is located in Loveland Fire Authority’s jurisdiction.

o Rice Elementary School, Eyestone Elementary School and Eyestone South are located in Wellington Fire Authority’s jurisdiction.

• 10 middle schools

• 4 comprehensive high schools Additional services will be performed at Fossil Ridge High

School’s culinary classroom.

• 2 combined middle/high schools o Wellington Middle High School is in Wellington Fire Authority’s jurisdiction.

Additional services will be performed at each school’s culinary classroom.

• 6 option (100% choice) schools

• 3 alternative high schools

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2.0 PROJECT SCOPE AND SPECIFICATIONS

2.1 It is the intent of the District to award a contract to a single Vendor for kitchen hood cleaning and inspection services for all District schools.

2.2 The Vendor is required to perform all services stated in the Scope of Work, included with this IFB as Attachment A.

2.3 A shortlist of sites will be provided to the Vendor, and all services shall be performed during the District’s spring break period. The remaining sites must be completed within the month of June. All inspections and cleaning must be completed no later than June 30.

2.3.1 The 2026-27 School Year Calendar is included in this IFB as Attachment B.

2.4 Services will be completed at each school listed and included in this IFB as Attachment C.

2.5 The District reserves the right to adjust the scope of work as needed, with pricing adjusted using the unit rates submitted on Attachment D, Pricing Form.

3.0 SPECIFIC CONDITIONS

3.1 For purposes of this IFB, "Authority Having Jurisdiction" (AHJ) means the fire authority or fire protection district with jurisdiction over each District facility where services are performed. District facilities are located in multiple jurisdictions, and the Vendor is responsible for identifying and complying with the requirements of each AHJ. The Vendor must hold, and provide proof of, all licenses, certifications, registrations, and approvals required by each applicable AHJ. Proof must be provided to the District's appointed representative before the first service at any facility within that AHJ's jurisdiction, and upon request thereafter.

3.1.1 The District reserves the right to terminate the contract if the Vendor fails to obtain or maintain the certifications, registrations, or qualifications required by any applicable AHJ.

3.2 The Vendor is required to comply with all codes, standards, and qualifications adopted or required by the applicable AHJ at the time services are performed, including NFPA 96 as adopted by that AHJ.

3.2.1 If the terms of Attachment A, Scope of Work, conflict with the codes or requirements of the applicable AHJ, the AHJ requirements govern and the Vendor must follow them.

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3.2.2 The Vendor is responsible for any fees, fines, or penalties assessed to the District as a result of the Vendor's failure to meet AHJ certification or qualification requirements, and the District may deduct such amounts from payments due or invoice the Vendor. Fees and penalties resulting from deficient work are addressed in Section 5.0.

3.3 The Vendor must submit all inspection reports, service reports, and proof of qualifications required by each applicable AHJ, in the format, through the method, and within the timeframe that AHJ specifies. The Vendor must also provide a copy of each service report to the District's appointed representative within two (2) weeks of completing services.

3.3.1 The Vendor is responsible for all submittal fees and any late fees associated with AHJ reporting requirements.

3.4 For services requiring Vendor’s presence on District Property, the Vendor must provide proof of insurance that meets the insurance requirements stated in Attachment E of this IFB. Vendor must maintain required insurance during the term of the contract.

3.5 The Vendor shall maintain a drug-free workplace for the duration of this contract. For the purposes of this section, a drug-free workplace means a site for the performance of work done in connection with a specific contract awarded to the Vendor. The Vendor’s employees and subcontractors are prohibited from engaging in the unlawful manufacture, sale, distribution, dispensation, possession or use of any controlled substance during the performance of this contract. The use of tobacco products, nicotine products, electronic smoking devices, and marijuana in any form is prohibited on all District property, including buildings, grounds, parking lots, and District vehicles.

3.6 The District will provide access to the premises and related facilities for regular working hours or outside regular working hours and days as scheduled with the District's appointed representative.

3.7 If the Vendor identifies an ambiguity in the scope of work, or if resources the District is responsible for providing are unavailable, the Vendor shall notify the District's appointed representative in writing, and the District will respond within five (5) business days.

3.8 All materials are District property at the time of installation.

3.9 Replacement of all parts and materials and disposal of any District property must be approved in writing by an authorized District representative.

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4.0 VENDOR’S RESPONSIBILITIES

4.1 The Vendor must arrive on site within four (4) hours of District notification of an emergency, as defined in Section 7.2.1.

4.2 The Vendor shall furnish all labor, materials, and equipment necessary to complete the Scope of Work in Attachment A.

4.3 Upon request, proof shall be available that the Vendor possesses adequate and sufficient equipment and resources to perform quality service and to commence work once the contract has been fully executed.

4.4 All work shall be performed in full compliance with all applicable federal, state, and local laws, regulations, codes, and ordinances, including but not limited to Occupational Safety and Health Administration (OSHA) and Environmental Protection Agency (EPA) requirements and the fire codes and standards adopted by each applicable AHJ.

4.5 The Vendor shall keep the work area and surrounding areas clean and safe while performing work and shall leave them clean, dry, and free of hazards upon completion. The Vendor is solely responsible for the security of its materials, equipment, and tools while on District property. The District is not responsible for any loss of or damage to the Vendor's materials, equipment, or tools due to theft or any other cause.

4.6 The Vendor is responsible for the safety of its employees and subcontractors and shall take all necessary precautions to protect all persons and District property while performing work.

4.7 The Vendor shall repair or replace, at its own expense, any District property damaged by the Vendor, its employees, or its subcontractors, to the satisfaction of the District.

4.8 The following require prior approval from the District's appointed representative:

• Service schedules, including any scheduled inspections

• Cost estimates and any work outside the scope of this contract

• Use of subcontractors

5.0 FAILED INSPECTIONS

5.1 This section applies to deficiencies identified by the AHJ, all services must be completed within the correct timeframe established by the appropriate AHJ. It

Poudre School District Procurement Services - IFB # 27-701-002 Page 9 does not apply to deficiencies caused by District use or damage after service, or to conditions outside the scope of work.

5.2 If an AHJ inspection finds a deficiency in services performed by the Vendor, the Vendor shall correct the deficiency at no cost to the District within five (5) business days of notification, or sooner if required by the AHJ.

5.3 The Vendor is responsible for any reinspection fees, fines, or penalties assessed to the District as a result of deficient work, and the District may deduct such amounts from payments due or invoice the Vendor.

5.4 If the Vendor identifies a condition outside the scope of work during service that could cause a failed inspection, the Vendor shall note the condition on the service report and notify the District's appointed representative in writing. The notification shall include dated photographs clearly showing the condition, formal pricing quote for any additional services and its location.

6.0 BID PRICING

6.1 The Vendor shall complete and submit pricing using Attachment D, Pricing Form. Pricing submitted in any other format may be deemed non-responsive.

7.0 SUBMITTAL REQUIREMENTS

7.1 Bid submissions must include a statement confirming that the Vendor and all employees who will perform services meet the certification and qualification requirements of each applicable AHJ. The District may request supporting documentation at any time before award or during the contract term.

7.2 Bid submissions must include a written commitment that the Vendor will arrive on site within four (4) hours of District notification of an emergency.

Submissions must also provide an emergency contact.

7.2.1 For purposes of this contract, an emergency is a condition that creates a fire hazard, prevents safe kitchen operation, or results in a failed AHJ inspection requiring immediate correction.

7.3 The Vendor must have demonstrated experience providing kitchen exhaust hood cleaning services for schools or other institutional facilities with active food service operations. Bid submissions must include at least three (3) references for similar work performed within the past three (3) years, including the organization name, contact person, phone number, and a brief description of the services provided.

7.3.1 Preference may be given to Vendors with references inside the same jurisdictions as the District.

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7.4 The Vendor shall provide a sample invoice demonstrating the format and level of detail that will be included on invoices submitted under the resulting contract. The District reserves the right to require modifications to the invoice format to meet its business and accounting requirements.

7.5 All Vendors must complete and submit the included Reference form in Section 11.0.

7.6 By signature of the Bid Certification Form in Section 12.0, contained within this IFB, and accepted submission through BidNet to this solicitation, the Vendor certifies that this bid is submitted without any previous understanding, agreement, or connection either with any persons, firms or corporations submitting a bid for the same items or with the District.

7.7 Bid responses shall contain a signature of an authorized representative in the space provided on the Bid Certification Form.

7.8 The Vendor through submission of the Bid Certification Form certifies that this solicitation is in all respects fair, without outside control, collusion, fraud, or otherwise illegal action.

7.9 All Vendors must fill out and submit the included Bid Form in Section 13.0.

7.10 Submission of a bid response is deemed as acceptance of all terms, conditions and specifications contained in the solicitation package, including all addenda.

7.11 It shall be the sole responsibility of the Vendor to ensure their Bid is submitted through BidNet by the submission deadline. Late responses will not be accepted.

8.0 EVALUATIONS AND AWARD

8.1 Award will be made to the lowest-priced responsive and responsible bidder. A responsive bid is one that is complete and meets all requirements of this IFB.

8.2 To determine whether a bidder is responsible, the District may evaluate the bidder's relevant experience, references, certifications, ability to meet the required response times, and past performance with the District or other agencies. The District reserves the right to reject any bid from a bidder it determines is not responsible.

8.3 All changes in bid documents shall be through written addenda and shall be posted to BidNet.

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8.4 During the evaluation process, the District reserves the right, where it may serve the District’s best interest, to request additional information, or clarifications from bidders, or to allow corrections of errors or omissions.

Amendments or clarifications to submitted response not requested by the District will not be accepted, nor considered following the opening of the response.

8.5 The District may make such inquiries and conduct such investigations as it deems necessary to determine the qualifications and ability of the Vendor(s) to provide the services or products called for under the Solicitation and/or represented in the Vendor(s)’s response. Vendor(s) shall provide information in a timely manner to the District in connection with such inquiries and investigations.

8.6 For the purposes of solicitation evaluation, bidders must indicate any variances to the specifications and terms and conditions, no matter how slight. If variations are not stated in the bidder’s response, it shall be construed that the bid fully complies with the specifications and terms and conditions.

Notwithstanding the above, it is hereby agreed and understood that the District reserves the right to reject these variations if they individually or, as a whole, do not meet the standards established in the specifications.

8.7 Vendors may not alter this IFB, its attachments, or addenda. Any unauthorized alteration will be considered invalid and may be cause for disqualification.

Proposed modifications to terms and conditions may be submitted through BidNet with the bid but are not accepted unless the Procurement Agent accepts them in writing before the notice of intent to award. A notice of intent to award does not constitute acceptance of any proposed modification.

8.8 This solicitation, or submitted agreement from Vendor, does not commit the District to award a contract or to pay any costs incurred in the preparation of a bid or to procure a contract for the services. The District reserves the right to accept or reject any or all bids received as a result of this request or to cancel in part or in its entirety this solicitation if it is deemed to be in the best interest of the District. The District reserves the right to accept any portion of the bid or the entire bid as deemed in the best interest of the District.

8.9 The Vendor will be required to enter into a one-year agreement with the District, substantially in the form of Attachment F, Sample Agreement, prior to the start of work. The agreement may be renewed for up to four (4) additional one-year terms.

8.9.1 The four additional terms are optional and do not oblige the District to enter into an agreement for any additional term.

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8.10 The agreement language will control over any language contained within the IFB that conflicts with the signed and fully executed agreement.

9.0 GENERAL TERMS AND CONDITIONS

9.1 Information and materials submitted in response to this solicitation may be considered public records subject to disclosure under the Colorado Open Records Act ("CORA"), C.R.S. §§ 24-72-200.1 to -205.5. Information and materials that the vendor believes are confidential and not subject to disclosure under CORA must be submitted separately with a citation to the section of CORA and any other relevant law under which the vendor believes they are confidential. The District, not vendor, shall determine whether information and materials so identified will be withheld as confidential, but will inform the vendor in advance of disclosure to give it an opportunity to take legal action to protect its interests vis-à-vis the party making the CORA request.

9.2 The District shall issue a written addendum if substantial changes, which impact the technical submission of Bids, are required. A copy of such addenda will be distributed via BidNet. In the event of conflict with the original contract documents, addenda shall govern all other contract documents to the extent specified. Subsequent addenda shall govern over prior addenda only to the extent specified.

9.2.1 The Vendor shall be solely responsible for confirming receipt of all addenda prior to Bid submittal.

9.3 The District reserves the right to reject any and all responses to this solicitation at any point in the process, to waive any irregularities and/or informalities with respect to the solicitation procedures and deadlines.

9.4 Vendor must provide all requested information. Failure to do so may result in rejection of the response at the option of the District.

9.5 Bid responses must meet or exceed specifications contained in the solicitation document.

9.6 Vendor agrees to furnish the products or services covered as a result of this solicitation in strict accordance with the District’s specifications.

9.7 All information and supplemental documentation required in conjunction with this solicitation shall be furnished by the Vendor with their bid responses. If the Vendor fails to supply any required information or documents, their bid response may be considered non-responsive and ineligible for award.

9.8 The accuracy of the bid responses is the sole responsibility of the Vendor. No changes in the bid response shall be allowed after the submission deadline, Poudre School District Procurement Services - IFB # 27-701-002 Page 13 except when the Vendor can show clear and convincing evidence that an unintentional factual mistake was made, including the nature of the mistake and the price actually intended.

9.9 The apparent silence or omissions within this solicitation regarding a detailed description of the materials and services to be provided shall be interpreted to mean that only the best commercial practices are to prevail and that only materials and workmanship of first quality are to be used.

9.10 The award of this solicitation to a selected bidder is contingent upon the execution of a mutually acceptable agreement. If a mutually acceptable agreement is not executed, the District reserves the right, at its sole discretion, to negotiate with a subsequent bidder(s) who submitted a responsive and responsible response to this solicitation per the specified terms herein.

9.11 The District may, at its sole and absolute discretion:

9.11.1 Reject any and all or parts of any or all bid responses submitted by prospective Vendors;

9.11.2 Re-advertise this solicitation;

9.11.3 Postpone or cancel the solicitation process for this solicitation;

9.11.4 Waive any irregularities or technicalities that are not qualified as a requirement for responsiveness in this solicitation or in bid responses received in conjunction with this solicitation.

9.12 The District shall be the sole judge in determining equals in regard to quality, price and performance.

9.13 Vendor shall provide the services under this IFB as an independent contractor of the District. As such, Vendor shall have the right to determine how and by whom the Services will be provided and the right to provide the Services free from the direction and control of the District, subject to and consistent with the terms and conditions of a District issued purchase order or agreement.

9.13.1 Vendor shall be exclusively responsible for: (a) all compensation, employment tax withholdings and payments, and all fringe benefits for its employees (if any) in full compliance with all applicable federal, state and local laws; (b) all insurance coverages and benefits for its employees (if any) in full compliance with all applicable federal, state and local laws, including but not limited to pension or retirement benefits, workers’ compensation, unemployment compensation, and Social Security benefits; and (c) all payments to its contractors and

Poudre School District Procurement Services - IFB # 27-701-002 Page 14 subcontractors for goods and/or services directly or indirectly related to this IFB.

9.13.2 Nothing in this Solicitation shall be construed as creating a single enterprise, partnership, joint venture or employer-employee relationship between Vendor and the District. Vendor is not a partner, agent or representative of the District and shall not represent itself to be a partner, agent or representative of the District. The District is not a partner, agent or representative of Vendor and shall not represent itself to be a partner, agent or representative of Vendor.

9.13.3 Vendor shall not attempt or purport to extend the faith and credit of the District to any third party, person or entity. Vendor acknowledges and agrees that it has no authority to enter into any contract with a third party that would bind or in any way obligate the District. The District shall not attempt or purport to extend the faith and credit of Vendor to any third party, person or entity. The District acknowledges and agrees that it has no authority to enter into any contract with a third party that would bind or in any way obligate Vendor.

9.14 The Vendor shall not assign an agreement, as a result of this solicitation, or any of its rights, interests or obligations without the prior written consent of the District. The consent may be withheld for any reason or no reason as determined by the District in its sole discretion.

9.15 Vendors may offer a cash discount for prompt payment; however, such discounts shall not be considered in determining the lowest net cost for the Bid evaluation purposes.

9.16 Invoicing. The District utilizes an online vendor portal to collect, validate, and manage vendor information, including but not limited to tax identification verification, sanction monitoring, receipt of W9 and other required forms. Prior to the issuance of a purchase order or payment, the Vendor will be required to complete the online registration process through the online vendor portal, which shall include the Vendor providing all required documentation, and receiving approval of the submission of all documentation, including but not limited to, taxpayer identification number and bank account verification.

9.16.1 Invoices for Services provided shall be submitted directly to the District’s Finance department within thirty (30) days of completion of Services. Invoices for such Services shall include (a) date on which Services were provided, (b) the District Location for which the Service were provided, (c) a description of the Services provided, and (d) the purchase order number. All invoices must be submitted within 30

Poudre School District Procurement Services - IFB # 27-701-002 Page 15 days of fiscal year end June 30 and may not include items received by the District outside of the fiscal year July 1 – June 30.

9.16.2 Invoices received from the Vendor pursuant to this Agreement will be reviewed and approved by the District's representative, indicating that services have been rendered in conformity with the Agreement and then will be sent to the Finance Department for payment.

Payment for Services not approved by the District in writing, shall not be considered valid and the District will not be responsible for covering associated costs. Invoices will generally be paid within thirty

(30) days following the District representative's approval.

9.16.3 Invoices must contain an itemized list of all services completed at each location.

9.16.4 Invoices must be formatted and written in such a way that the District’s Finance Department can align pricing with this IFB and agreement at time of invoice submission.

9.16.5 Invoices shall include hourly rates, flat services fees, and an itemized list which shall include replacement parts and filters.

9.16.6 Invoices which do not conform with the agreement will be paid thirty

(30) days from receipt of a revised and corrected invoice.

9.16.7 Invoices shall be sent to ap@psdschools.org.

9.16.8 The District is a political subdivision of the State of Colorado and considered a governmental entity for tax classification purposes. The District is exempt from city, county, and state sales tax. The District’s state tax exempt number is 98-03335 and the District’s Federal Tax Identification Number (TIN) is 84-6013733.

9.17 Governing Law. All issues regarding the formation, performance and/or legal enforcement of the Contract shall be governed by and construed in accordance with the laws of the State of Colorado. Venue for the resolution of any disputes arising out of or relating to the Contract shall be in Larimer County, Colorado.

9.18 Equal Opportunity. It is agreed that no otherwise qualified Vendor shall be excluded from participating in, be denied the benefits of, or be subject to discrimination, including harassment, under any provision of this Agreement on the basis of race; creed; color; national origin; age; sex; pregnancy; physical recovery from childbirth or a related condition; sexual orientation; marital status; veteran status; religion; genetic information; gender expression; gender identity; ancestry; or disability.

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9.19 Indemnification. The Vendor shall indemnify and hold harmless the District and the District's Board members, employees, representatives and agents from and against any and all liability arising from any suit, action, third party claims, grievance, or proceeding, including all attorneys’ fees, costs and expenses, incurred as a result of any negligent or intentional act or omission by Vendor, or its employees, agents, Subcontractors, or assignees related to the terms of this Agreement and any Services provided under this Agreement.

9.20 Governmental Immunity. It is specifically understood and agreed that nothing contained in this Agreement shall be construed as an express or implied waiver by the District of any of the immunities, rights, benefits, protections, or other provisions of the Colorado Constitution or Governmental Immunity Act, C.R.S.

§§ 24-10-101 et seq, as now or hereafter amended.

10.0 COOPERATIVE PURCHASING EFFORTS

The District is a member of, or affiliated with, several regional professional procurement organizations within Colorado and Wyoming. These organizations are comprised of governmental purchasing agents, or agency representatives responsible for the purchasing function. These organizations include:

10.1 Colorado Educational Purchasing Council (CEPC) - A cooperative purchasing organization comprised of purchasing agents/buyers representing all Colorado public school districts.

10.2 Multiple Assembly of Procurement Officials (MAPO) - A cooperative purchasing organization comprised of procurement representatives from state, county, municipal, governments, special districts, or school districts along the front range of the Rocky Mountains in Colorado.

10.3 Rocky Mountain Governmental Purchasing Association (RMGPA) - A chapter member of the National Institute of Governmental Purchasing (NIGP), consisting of public procurement professionals and their representative agencies which include approximately 100 state, county, and municipal governments; school districts and higher education; and other special districts.

10.4 Members of these organizations, at their discretion, may request use of the contracts or awards that result from this solicitation. Each governmental entity which uses a contract resulting from this solicitation would establish its own contract, issue its own orders, schedule deliveries, be invoiced individually, make its own payments, and issue its own exemption certificates as required by the Vendor. It is understood and agreed that the Poudre School District R-1 is not a legally binding party to any contractual agreement made between another governmental entity and the Vendor as a result of this solicitation. The District shall not be liable for any costs or damages incurred by any other entity.

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Usage by any other entity shall not have a negative impact on the District in the current term or in any future terms.

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11.0 REFERENCES

References – List three (3) references for which your company has provided similar services within the past three (3) years. Colorado K-12 public school references are preferred, if available.

Company Name

Address

Contact Person

Telephone

Email

Describe type of work/service performed or items supplied

Telephone

Telephone

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12.0 BID CERTIFICATION FORM Kitchen Hood Inspection and Cleaning Services

IFB # 27-701-002

The District will only accept and consider electronically submitted bids from Vendors, which must be submitted and received in the www.bidnetdirect.com electronic solicitation portal on or before October 29, 2026, 2:00 p.m. MT.

The undersigned hereby affirms that:

• The undersigned is a duly authorized agent of the company issuing this response and that all information provided in the response is true and accurate.

• Vendor has read the conditions and technical specifications, which were made available to the company in conjunction with this IFB, and fully understands and accepts these terms unless specific variations have been expressly listed in the response.

• Vendor will adhere to all terms and conditions and provide, at a minimum, all services as expressed in the IFB and/or the company’s response to the IFB.

• Vendor meets or exceeds all of the required criteria as specified by this IFB.

• Vendor’s response is being offered independently of any other Vendor and in full compliance with the terms specified in the IFB.

Company Name:

Signature of Agent:

Printed Name:

Title:

E-mail address:

Mailing address:

Phone Number:

Contact Person: ______ (If different from Agent – include e-mail address and phone number)

NOTE: Responses submitted without the signature of an authorized agent of the company may be considered non-responsive and ineligible for the award.

http://www.bidnetdirect.com/

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13.0 BID FORM Kitchen Hood Inspection and Cleaning Services

IFB # 27-701-002

Provide the information requested. Poudre School District reserves the right to reject any or all Bids or any parts thereof. This IFB will be awarded to one (1) Vendor. Vendor agrees to furnish all labor and materials to complete the execution of the scope described in the Bid Documents and any relating Q&A/addenda.

Attachment D, Pricing Form, is attached with Bid Submission

Filter pricing sheet is included with submission

Sample Invoice

Statement confirming AHJ certification and qualification requirements are met (Section 7.1)

Confirm the Q&A Document/Addenda have been received. The modifications to the Bid Documents noted in all Addenda issued have been considered and all costs are included in the submitted pricing. It is the responsibility of the Vendor to confirm all project Addenda have been received and included in the submitted Bid (and list them below).

Q&A/Addendum # Dated Signature

Q&A/Addendum # Dated Signature

Company Name: __

Authorized Agent’s Name: __

Authorized Agent’s Signature:

Email: _

Phone:

Date: _