Kitchen Equipment Maintenance Services for Austin State Hospital

The Texas Health and Human Services Commission, Procurement and Contracting Services division, is requesting bids for kitchen equipment maintenance, inspection, and repair services at Austin State Hospital, with bids due July 21, 2026 at 10:30 a.m. Central Time and questions due July 9, 2026 at 5:00 p.m.

Bidders must demonstrate a minimum of three years of relevant experience and provide three verifiable references for similar services completed within the last three years. The scope encompasses repair and preventive maintenance on all equipment listed on the Kitchen Equipment List, including pizza ovens, fryers, griddles, convection ovens, steamers, tilt skillets, charbroilers, dishwashers, ice machines, walk-in coolers and freezers, and holding cabinets across multiple kitchen areas (Cantina, Main Kitchen, Dish Room). Equipment is manufactured by Turbo Chef, Pitco, Hobart, Crecor, Delfield, Aerowerk, Alto Shaam, Accutemp, Groen, Champion, Salvajor, Continental, Hoshizaki, American Panel, and Kolpak.

Service response requirements include four-hour response during regular business hours (7:00 a.m. to 4:00 p.m., Monday through Friday, Central Time) and one-hour response for emergencies. Contractor must schedule an initial comprehensive walk-through inspection at no additional cost. Pricing must be firm and fixed for the contract life, submitted on the provided Pricing Sheet, and include labor, equipment, materials, and supplies. Contractor must issue a one-year limited warranty on parts and 90-day warranty on labor, excluding expendable items and consequential damages. Required insurance includes workers' compensation; commercial general liability of $1,000,000 per occurrence / $2,000,000 aggregate; commercial automobile liability of $1,000,000 combined single limit; professional liability of $1,000,000; and umbrella liability of $1,000,000.

The contract begins upon execution and expires August 31, 2029, with no renewal options, though HHSC may extend the term up to one additional year for continuity or transition. Evaluation considers bidder qualifications, ability to meet performance requirements, and price; award goes to the bidder offering best value, and HHSC is not obligated to select the lowest price. Bids may be submitted in-person at 1100 W. 49th Street, Austin, Texas, or electronically through the optional HHS Online Bid Room.