Kistler & Piezo sensors & grout

The Michigan Department of Transportation (MDOT), Data Integration & Inventory Division, issued Request for Proposal 25_582 on December 3, 2024, to procure Lineas quartz weigh-in-motion sensors, Roadtrax piezoelectric weigh-in-motion sensors, grouting compound, and AS475 grout for installation and replacement on state trunklines in compliance with Federal Highway Administration requirements. Bidders must be certified authorized distributors of Kistler Instruments for the Lineas sensors and must provide the specific manufacturers and models identified in the RFP, with no alternates permitted. The procurement will be conducted as an as-needed requirements contract with orders issued through delivery order authorization; pricing must remain firm for the entire three-year initial contract term, with price adjustments permitted only upon renewal execution and supported by documented cost changes. All deliverables must be provided F.O.B. Destination with shipping fees included in quoted prices and preferred delivery within 90 calendar days after receipt of order. The proposal submission deadline is 3:00 p.m. Eastern on January 8, 2025, with written questions due by 3:00 p.m. Eastern on December 11, 2024, and State answers to be posted by December 18, 2024. The contract will have an initial term of three years with two optional one-year renewal periods. The contract includes service level agreements with liquidated damages assessments of $100 per occurrence for the first five delivery compliance failures annually and $500 per occurrence thereafter.

Since this procurement is funded through the Federal Highway Administration, the Service-Disabled Veteran Owned Business price preference is inapplicable, and no specific set-aside designations are indicated for disadvantaged enterprises or other business categories. No incumbent vendors or current contractors are referenced in the RFP documentation. All invoicing and payment will be processed through Electronic Funds Transfer, with payment due within 45 days of invoice receipt. The RFP does not specify particular item quantities or provide an overall budget range, as orders will be issued on an as-needed basis throughout the contract term. Interested bidders should contact Solicitation Manager Terry Harris for additional information and clarification on procurement requirements and contact details as provided in the full RFP documentation.