Kingwood AFRC HVAC Replacement Construction

The West Virginia Department of Administration Purchasing Division, on behalf of the Adjutant General's Office, is conducting a Centralized Request for Quote (CRFQ) for the Kingwood Armed Forces Reserve Center HVAC Replacement Construction project. The procurement seeks a qualified contractor to replace an existing rooftop HVAC unit with a new unit that meets specific technical specifications and operates with existing controls and power supply. The project requires comprehensive services including labor, materials, tools, equipment, and supervision for a complete HVAC unit replacement at the Kingwood facility. A mandatory pre-bid meeting is scheduled for August 14, 2025, at 10:00 am EST at the project site, with vendor technical questions due by August 18, 2025, at 11:00 am EST. The bid submission deadline is August 21, 2025, at 1:30 pm EST, with the contract to be completed within 365 calendar days upon receipt of the notice to proceed. Bidders must possess a valid West Virginia Contractor's License and submit a 5% bid bond. The contract will be awarded to the lowest qualified responsible bidder meeting all specifications, with vendors expected to honor their pricing for 90 days from the bid opening date.

The procurement requires contractors to maintain specific insurance coverage, including $1,000,000 in Commercial General Liability and Automobile Liability Insurance. Successful bidders must provide all necessary permits and comply with federal, state, and local regulations while maintaining a drug-free workplace. The project is contingent upon receipt of federal funding, which may impact the final award. No specific set-aside designations or restrictions for disadvantaged enterprises are explicitly mentioned in the documentation. The contract appears to be a single-line item procurement with the total project cost to be determined through the bidding process. Contractors will be responsible for invoicing the Adjutant General's Office, with the project to be completed at the Kingwood Armed Forces Reserve Center. While no incumbent vendor is identified, the successful contractor must ensure compatibility with existing infrastructure and technical systems at the facility.