KHP SPONSORSHIP - Accessibility Sponsorship

The Kentucky Horse Park, a state agency of the Commonwealth of Kentucky located in Fayette County, is issuing a Request for Proposal soliciting Accessibility Sponsorships to support improvements throughout its 1,200-acre facility that serves over 1.7 million visitors annually across 200+ events per year. The sponsorship opportunity seeks financial or in-kind support to enhance accessibility across the park's campground (260 spaces with 43,000+ annual overnight stays), equestrian events (including the Kentucky Three-Day Event and The National Horse Show), and non-equestrian events such as weddings, rodeos, and music festivals. Ten sponsorships are available with a one-year term and two optional one-year renewal periods. Sponsorship fees may be provided as cash only at $5,000 per year or in-kind products valued at $2,500 per year, with hybrid proposals also accepted if products meet the Kentucky Horse Park's specific needs. Proposals must be submitted by January 27, 2026, at 3:00 PM through the Vendor Self Service website, with inquiries directed to Karla DiNardo at karla.dinardo@ky.gov or the Purchasing Office at 859-259-4210. Proposals are evaluated on a 100-point scale requiring a minimum score of 80, with evaluation criteria comprising 20 points for responsiveness and clarity, 20 points for respondent background and mission compatibility, and 60 points for the quality and appropriateness of the sponsorship offer. Successful sponsors receive identification recognition, facility signage with logo placement, website recognition with live links, digital signboard rotation, one annual social media post, 25% discounted meeting space, up to five park passes, and opportunities to host educational events.

All respondents must demonstrate financial stability and submit a notarized affidavit affirming compliance with Kentucky campaign finance laws, along with compliance with Kentucky Revised Statutes regarding tax compliance, workers' compensation, occupational safety, and employment practices. Vendors must disclose any violations of these requirements within the previous five years. The RFP does not identify specific incumbent vendors or current contractors, nor does it indicate set-aside designations or restrictions limiting participation to disadvantaged enterprises or minority-owned businesses. The solicitation does not reference any existing infrastructure or technology requiring integration. The award value is structured at $5,000 per year for cash sponsorships or $2,500 per year for in-kind sponsorships, with the total potential annual spending across all ten available sponsorships reaching $50,000 for cash-only awards or $25,000 for in-kind-only awards, depending on the mix of sponsorship types awarded.