Keystone Systems Sole Source

This state and local contract opportunity is for a sole source procurement by the Illinois Secretary of State for library management and circulation software, software reader advisor service, online patron access, and equipment services for the state's Talking Book and Braille Service (TBBS) program. The TBBS program serves over 15,000 patrons with an average monthly circulation of 45,000 talking books. The software and services are provided by Keystone Systems, Inc., which has been the sole vendor for this program since 2000. The initial contract term is from July 1, 2022 to June 30, 2023 with no renewal options, and the annual contract value is $115,897.44. The agency has determined that Keystone Systems is the only vendor that can provide the required software and services tailored to the unique requirements of the TBBS program.

This sole source procurement does not have any set-aside designations or restrictions on the types of organizations that can respond. The current contractor, Keystone Systems, Inc., is the incumbent vendor and has been providing these services since 2000. The agency has determined the pricing to be fair and reasonable based on historical 2.5% annual increases over the past 10 years. The services are funded by state appropriated funds, and there are no additional details provided on funding sources or budget ranges for this contract opportunity.