Kenwood NX-5300 UHF Portable Radio and Accessories.

The West Virginia Department of Homeland Security, Division of Administrative Services, is soliciting quotations on behalf of the Division of Corrections and Rehabilitation for a one-time purchase of Kenwood NX-5300 UHF portable radios and related telecommunications equipment (ARFQ 0608 DCR2600000001). The procurement encompasses six yellow-cased Kenwood NX-5300 UHF portable radios with P25 Conventional and Trunking capabilities, OTAP, AES Encryption, and whip antennas with 2600 mAh lithium batteries; sixty standard Kenwood NX-5300 UHF portable radios with similar specifications; ten UHF whip antennas; twenty 2600 mAh lithium batteries; twelve rapid rate single chargers; nine rapid rate six-unit chargers with CEC compliance; sixty-six speaker microphones; ten belt clips; one 19-inch Kenwood rack-mounted power supply with hood (40A, 13.8VDC); one Kenwood UHF duplexer with six cavities (450-460 MHz); and complete installation services including all equipment programming at the Agency's location in Welch, West Virginia. All deliverables must be shipped F.O.B. destination to Stevens Correctional Center at 795 Virginia Avenue, Welch, West Virginia, with standard orders required within thirty working days of receipt. The solicitation requires vendors to submit pricing using the Agency-provided Pricing Pages (Exhibit A) through wvOASIS or as an electronic document, and award will be made to the vendor offering the lowest overall total cost that meets all mandatory specifications. A non-mandatory pre-bid meeting is scheduled for July 14, 2025, at 2:00 PM EST, with written questions due by the same date, and bids closing on July 22, 2025, at 10:30 AM EST. Vendors must certify that they carry sufficient inventory to fulfill contract obligations, designate a primary contract manager available during normal business hours, and adhere to West Virginia's Confidentiality Policies and Information Security Accountability Requirements.

No set-aside designations or restrictions on vendor types are explicitly identified in the solicitation documents. The solicitation does not reference any incumbent vendors or current contractors for this equipment or services. Vendors must comply with all applicable federal, state, and local laws, maintain required insurance coverage with the State listed as an additional insured, and provide proof of proper registration with the State prior to contract award. All vendor submissions are public documents subject to disclosure under West Virginia's Freedom of Information Act, and the State reserves the right to cancel the contract immediately if materials or workmanship do not conform to specifications or upon thirty days written notice for any reason. The contract is contingent upon funds being appropriated by the Legislature, and no specific budget range or award value is disclosed in the available solicitation documents; inquiries regarding budget or award value should be directed to Jerry D. Rush, the buyer, at 304-558-1426 or jerry.d.rush@wv.gov.