Kenwood NX-3300 Radios

The Illinois Department of Corrections is procuring Kenwood NX-3300 hand-held radios through a competitive bid process for use across its statewide facilities. The procurement is a one-time purchase to be delivered to the IDOC Central Radio Shop in Springfield, with all items required to be delivered in full and invoiced by August 8, 2025. Delivery is restricted to Monday through Friday, excluding state holidays, and must occur between 9:00 AM and 2:30 PM CST. Vendors must provide Kenwood NX-3300 Hand-held Radios complete with batteries and must be a Certified Kenwood dealer upon contract award. The contract will have an initial term commencing upon final signature and ending on 08/08/2025, with a maximum total term not to exceed ten years. Evaluation criteria will focus on responsiveness, responsibility, and lowest overall total price, with bids required to remain firm for 90 days from opening. The solicitation is being conducted exclusively through the BidBuy electronic procurement system, with electronic submissions only.

The procurement includes a Business Enterprise Program (BEP) participation goal of 7% for businesses owned by minorities, women, and persons with disabilities. Vendors must have an active and unexpired State of Illinois Vendor Registration Number and complete comprehensive vendor disclosure forms. Insurance requirements include General Commercial Liability of $1,000,000 per occurrence and $2,000,000 Annual Aggregate, Auto Liability of $1,000,000, and Worker's Compensation Insurance as required by law. Subcontractors are permitted, with specific disclosure requirements for subcontracts valued at $100,000 or more. The contract is subject to the availability of state appropriations and may be terminated if sufficient funding is not secured. Vendors must use the state's Supplier Diversity Management Portal to locate and engage with certified diverse vendors and maintain detailed records of vendor interactions, payments, and contract performance for at least three years after contract completion. While no specific budget range was disclosed, the procurement represents a targeted, specific acquisition of radio equipment for the Illinois Department of Corrections.