Kentucky State Police Flight Cameras

The Commonwealth of Kentucky Finance and Administration Cabinet, on behalf of the Kentucky State Police, issued Request for Bid (RFB) 758 2000000054 to procure flight camera systems and related equipment for helicopter operations. The solicitation seeks sealed bids for three commodity line items: (1) an MX-10 flight camera system with day, thermal imaging, and low light capabilities for installation on a MD530F helicopter, meeting specific turret and sensor specifications; (2) a mapping system/augmented reality system compatible with a Bell 206L3 helicopter; and (3) installation services including nose mount certification, monitor installation, and aircraft weight and balance completion. Vendors may bid on one or more line items, and the contract will be awarded by individual line item to responsive and responsible bidders. The RFB was released on August 5, 2019, with vendor written questions due by August 12, 2019, at 3:30 p.m. EDT and bid closing on August 20, 2019, at 1:30 p.m. EDT. Sealed bids must be submitted to the Finance and Administration Cabinet, Office of Procurement Services, Capitol Annex Room 095, 702 Capitol Avenue, Frankfort, Kentucky 40601, with online bidding prohibited. All proposed camera systems must receive approval from the Kentucky State Police Aircraft Branch prior to award. Award evaluation will utilize a best value approach comprising 1,000 total points: pricing (800 points), delivery capability (pass/fail), 24-month/1,000-hour warranty (pass/fail), and geographic proximity to Capital City Airport in Frankfort (200 points), with bidders exceeding 500 nautical miles from the airport ineligible for proximity points on installation services. All pricing must be submitted on an F.O.B. Destination Freight Prepaid and Allowed basis, exclusive of federal excise taxes and Kentucky sales or use taxes, and must remain valid for a minimum of 60 calendar days following the bid due date.

Kentucky resident bidders and qualified bidders—including Kentucky Correctional Industries and nonprofits serving individuals with disabilities—are eligible for statutory preference scoring under reciprocal and preferential point adjustment provisions. Bidders must comply with federal non-discrimination requirements, demonstrate Kentucky tax registration with the Department of Revenue, and provide Secretary of State certification for foreign entities. Submission requirements include a signed solicitation form, completed bid information, required affidavits (including Annual Affidavit compliance certifications), and EEO forms if applicable. No incumbent contractors or current service providers are identified in the solicitation documents. Equipment delivery and billing are directed to the KSP Aircraft Branch at 94 Airport Road, Frankfort, Kentucky 40601. The Commonwealth reserves the right to cancel the RFB if responses exceed available funding. While specific award values or total contract amounts are not explicitly stated in the solicitation documents, the RFB number (2000000054) suggests a potential contract value in the range of $2,000,000, though the actual award will be determined competitively based on responsive bids meeting all technical and compliance specifications.