Kelloggsville West Elementary Media Center Renovation

Kelloggsville Public Schools solicited sealed bids for the West Elementary Media Center Renovation project located in Grand Rapids, Michigan, spanning Kent County and Grand Rapids City jurisdictions. The procurement encompassed four separate lump-sum fixed-price contracts across General Trades, Flooring, Mechanical/Plumbing, and Electrical work categories, with bids due February 6, 2019 at 2:00 PM at Owen-Ames-Kimball Co. (Construction Manager). The project involved comprehensive renovation of approximately 2,039 square feet of media center space and 588 square feet of storage room renovation on the first floor of the existing 30,070 square foot facility, including demolition of existing computer lab, media center, and stage structures; new partition construction with fire ratings ranging from smoke-resistant to 2-hour designations; installation of new HVAC, electrical, plumbing, and technology infrastructure; specification of door hardware, solid surface materials (Corian in Vanilla color), visual display units with porcelain-enamel-faced panels and 50-year warranties, and flooring systems. Qualified bidders were required to demonstrate at least five years of experience on similar projects, maintain all required licenses, provide adequate financial resources, and submit detailed construction schedules, shop drawings, product data, and samples. Bid security of five percent of base bid amount was mandatory, along with Performance and Payment Bonds at one hundred percent of contract value for contracts exceeding $50,000 from A- rated or better surety companies. A pre-bid meeting and site inspection occurred January 22, 2019, with requests for information due January 30, 2019 at 1:00 PM, and public bid opening scheduled for 3:30 PM February 6, 2019. Evaluation criteria included compliance with specifications, adherence to the 2015 Michigan Building Code and 2012 NFPA 101 Life Safety Code, and inclusion of all applicable Michigan sales and use taxes.

No set-aside designations for disadvantaged enterprises or minority-owned businesses were identified in the procurement documents. Bidders were required to submit sworn and notarized Familial Disclosure Statements and Iran Economic Sanctions Act compliance affidavits with proposals. The project specifically noted that prevailing wage requirements do not apply, though later addendum documentation indicated this was identified as a prevailing wage project with rates to be provided in the construction manager manual. No incumbent vendors or existing contractor relationships were documented. The project specified Building Management System (BMS) contractor requirements including local office presence within 75 miles of the jobsite with factory-trained engineers capable of 24-hour emergency service, open interoperable system architecture supporting LonWorks, BACnet, Modbus, and SNMP protocols, and unlimited point capacity. Construction schedule extended from June 7, 2019 through January 27, 2021 (429 days active construction), with owner occupancy targeted for August 19-23, 2019, and change order work subject to ten percent fees on contractor-performed work and five percent on subcontractor work. Specific budget or award values were not disclosed in the bid documents; contract awards were to be made on an AIA Document A132-2009 stipulated sum basis with successful bidders required to sign and commence work within ten days of Notice of Pending Award.