KDFWR - Two (2) Aluminum Flatbeds

The Kentucky Department of Fish and Wildlife Resources (KDFWR) issued Request for Bid (RFB) 660 2300000765 on May 30, 2023, for the procurement of two aluminum flatbeds to be manufactured and installed on Mack MD chassis trucks. The solicitation is open to all qualified bidders and seeks new, standard-quality aluminum platform bodies with specifications including a length between 15 and 17 feet, 96-inch width, 8-inch mounting height, aluminum treadplate deck, through-compartment between longsills, rear compartment door with tubing reinforcements, two pullout ladders at the front, and two aluminum treadplate toolboxes per side. The equipment must comply with Federal Motor Vehicle Safety Standards and include standard ICC bumper and lighting. Delivery is required no later than June 30, 2023, with delivery included in the bid price quoted as F.O.B. Destination Freight Prepaid and Allowed. The solicitation timeline included a written questions deadline of June 2, 2023, Commonwealth response to questions by June 5, 2023, and bid closing at 12:00 p.m. Eastern Time on June 8, 2023, with a bid reading conducted via conference line at 3:00 p.m. Eastern Time on the same date. Award determination will be made on a best-value basis using a ranking approach with measurable criteria allocating 90 points for price (lowest bidder receives maximum points with other bidders scored proportionally) and 10 points for delivery time (vendors delivering before June 30, 2023 receive points, with earliest delivery receiving maximum points). The resulting contract will expire July 31, 2023, for payment purposes with no optional renewal period.

Kentucky resident bidder preferences apply to this procurement under KRS 45A.490-494, providing a reciprocal preference advantage to Kentucky-based entities that meet specific residency criteria including authorization to transact business in Kentucky, filing of corporate income taxes for the prior year, unemployment insurance fund payments, and maintenance of an active workers' compensation policy. Qualified bidders receive additional statutory preferences, including Kentucky Correctional Industries (20 percent preference) and qualified nonprofits serving individuals with severe disabilities (15 percent preference), provided they meet designation requirements under 200 KAR 5:410(3). All bidders must be registered in the Commonwealth's Vendor Self Service (VSS) system prior to submission, and nonresident bidders must provide certificates of authority to transact business in Kentucky. Pricing must be submitted as firm with no Federal Excise Tax, Kentucky Sales Tax, or Use Tax included, and price adjustments are not permitted during the first twelve months of the contract; thereafter, increases may be requested with industry-wide justification and must be submitted 30 days in advance. All required affidavits regarding campaign finance law compliance, resident bidder status, and qualified bidder status must be notarized and submitted by authorized representatives prior to contract award. No specific award value or budget range is disclosed in the solicitation documents.