KDFWR Property Signs

The Kentucky Department of Fish and Wildlife Resources (KDFWR) issued Request for Bid (RFB) 660 2400000376 on January 30, 2024, soliciting vendors to fabricate and furnish standard and custom signs for KDFWR properties throughout Kentucky, with responses due by February 14, 2024, at 1:30 p.m. EST. The procurement covers regulatory stop signs in two configurations (36"x36" and 48"x48"), custom square signs in six size variations, custom vertical rectangle signs in fifteen size variations, custom horizontal rectangle signs in twenty-four size variations, and Type D sign posts in three heights, with 25 units of most custom sign types and 100 units of posts across multiple districts. All signs must comply with aluminum blank and post specifications conforming to KYTC Standard Specifications, retroreflective sheeting standards, and the FHA 2004 Edition Standard Highway Signs with the 2012 supplement; vendors must provide all materials, labor, and equipment necessary for production and delivery. The initial contract runs from award through February 28, 2025, with optional renewal provisions and a potential 90-day extension subject to written approval and term renegotiation. Evaluation criteria allocate 95 points to lowest price and 5 points to delivery performance, with a required 30-day delivery time after receipt of order and a one percent daily deduction for each day delivery dates are missed. Vendors must submit responses electronically through the Kentucky Vendor Self Service eProcurement system with detailed pricing on the required Bid Sheet, excluding Federal Excise Tax and Kentucky Sales or Use Tax, and no price increases are permitted for the first 12 months.

Kentucky resident bidders and qualified bidders, including Kentucky Correctional Industries, Kentucky Industries for the Blind, and qualifying nonprofit organizations serving individuals with severe disabilities, may receive preference points under KRS 45A.490-494 and 200 KAR 5:410. All bidders must submit required vendor affidavits establishing compliance with Kentucky campaign finance laws, workers' compensation insurance requirements under KRS Chapter 342, and unemployment insurance obligations, with affidavits effective for one year and subject to Commonwealth requests for updated documentation. The procurement includes recycled content requirements per 200 KAR 5:330, and vendors must comply with all applicable federal and state employment, tax, and anti-discrimination laws. No incumbent vendor information or current contract details are specified in the solicitation documents. Vendors are fully responsible for all shipment and freight charges, and no site visits or bidders' conferences are scheduled. No specific award value or budget range is disclosed in the available solicitation materials; pricing will be determined through competitive bidding across multiple districts and sign types based on the detailed specifications and quantities outlined in the Bid Sheet attachment.