KAAA, 1221, Solicitation for AED's and Oxygen Inhalers

The Colorado Department of Labor and Employment (CDLE) is soliciting competitive bids for the lease, maintenance, service, and training of automated external defibrillators (AEDs) and portable emergency oxygen inhalers (PEOIs) under solicitation KAAA-1221, with a posting date of September 14, 2016, and a response deadline of September 20, 2016. This procurement, designated KAAA-2017000262-Q, seeks a qualified vendor to provide three new Philips Heart Start Onsite Defibrillators (or FDA-cleared equivalents) and twenty-one new portable emergency oxygen inhalers on a lease basis, with CDLE reserving the right to increase the total number of AEDs throughout the contract term. The contract includes mandatory semi-annual on-site maintenance and servicing with 24-hour answering service availability, automatic unit replacement within two business days if damaged or used, and a minimum of eight annual certified training classes accommodating 15-20 participants each, with capability to provide rural area training. The initial contract term is three years from the date of award with options to extend for two additional one-year renewal periods, and all pricing must remain firm for the initial thirty-six-month period, with any price increases for renewal periods requiring prior written approval from CDLE at least ninety days before renewal. Evaluation criteria prioritize pricing on the provided Documented Quote Pricing Sheet as the primary evaluation factor, with training classes and maintenance/service capabilities as secondary considerations. Prospective vendors must submit a completed pricing sheet, signature page, supporting documentation demonstrating product equivalency if applicable, and the CDLE Substitute W-9 form via physical delivery to the CDLE Procurement and Contract Services office at 633 17th Street, Suite 200, Denver, Colorado 80202 by the September 20, 2016 deadline.

Minority and women-owned business enterprises (M/WBEs) and service-disabled veteran-owned small businesses are encouraged to participate; however, no set-asides or preferential scoring provisions are implemented for these designations. All vendors must comply with Colorado's immigration verification requirements and provide proof of adequate insurance coverage, including Commercial General Liability insurance with a minimum of $1,000,000, Automobile Liability insurance of $1,000,000, and Workers' Compensation insurance, with certificates required within seven business days of contract execution. Vendors must also complete the Colorado Outside Work Disclosure Form (Attachment C) to identify any services performed outside Colorado or the United States, register in the System for Award Management (SAM), obtain a Data Universal Numbering System (DUNS) number, and comply with Federal Funding Accountability and Transparency Act (FFATA) requirements if the award exceeds $25,000. Standard payment terms are Net 45 unless more favorable terms are offered by the vendor. While no specific budget or award value is stated in the solicitation documents, the contract includes procurement of equipment and services across a three-year initial term with potential extensions, suggesting a multi-year financial commitment from the State of Colorado.