K-9 Equipment UpfitBid Documents

The Indiana Department of Natural Resources, Division of Law Enforcement, is issuing a Request for Quotation (RFQ) for K-9 Equipment Upfit services for Johnson County under Solicitation No. 87494. The procurement encompasses the design, procurement, and installation of specialized K-9 mobile field office equipment for two new 2026 Chevrolet Silverado SSV patrol vehicles. Specific deliverables include two American Aluminum 1/3 prisoner transport/2/3 K-9 kennels, two K9 Heat Alarm PRO temperature alarm systems with extended cable sensors, two 10-inch fans with activation and manual switches, two window fan guards, two "No K-9 Left Behind" engine stall sensor kits, and all necessary electrical components including switches, circuit breakers, relays, and fuse blocks. The project requires professional installation labor that ensures no disruption to existing vehicle wiring and electronics, with all equipment delivered to the IDNR Division of Law Enforcement Quartermaster facility at 6248 South Schoolhouse Road, Nineveh, Indiana 46164. Bidders must submit sealed quotes on a firm, fixed-price basis with unit prices and extended totals by May 18, 2026, at 10:00 a.m. EDT via email to Kathy Evans at kmevans@dnr.in.gov or by fax to 317-972-3275; all quoted prices must remain valid for thirty calendar days after the response due date and must include all shipping, installation labor, and applicable charges. Prospective bidders must submit any clarifying questions at least seven calendar days prior to the response due date, and this solicitation is not eligible for electronic bidding through the Supplier Portal, requiring hard copy or faxed submissions only.

The State of Indiana has established mandatory procurement preferences and participation goals for this solicitation, including preferences for U.S.-manufactured products, Indiana businesses, small businesses, and recycled content products. Bidders must comply with minority and women's business enterprise (MWBE) participation goals of 8% minority ownership and 11% women ownership, as well as 3% participation goals for Indiana Veteran Owned Small Business Enterprises (IVOSB), with signed commitment letters required if bidders propose such participation. All vendors must be registered with the Indiana Secretary of State, maintain drug-free workplace certification, comply with E-Verify employment eligibility verification requirements, and adhere to all applicable federal, state, and local laws and regulations. Award will be made on an F.O.B. Destination basis to the lowest responsive, responsible bidder meeting the specifications outlined in the RFQ package. No incumbent vendor information or contract budget range has been disclosed in the available documentation, and the specific award value or total contract amount is not specified in the solicitation materials provided.