JTS Uniform and Floor Mat Rental Service

The City of Janesville, Wisconsin is issuing an Invitation for Bid (IFB JTS-IFB-2017-1) to procure uniform and floor mat rental services for the Janesville Transit System. The solicitation seeks a single contractor to provide weekly uniform services for four full-time and three part-time maintenance employees, including grey 65% polyester/35% cotton blend garments with options for short or long sleeve shirts and regular or jean-cut pants tailored by gender. Additionally, the contract requires floor mat rental services for the Transit Service Center, involving nine total mats in various sizes (three 3x10, four 3x5, one 4x6, and one 4x6 scraper mat) with weekly replacements during winter months and bi-weekly replacements during other seasons. The bid submission deadline is October 30, 2017, at 12:00 PM, with bid opening immediately following at 12:01 PM. Bids will be evaluated using a predetermined formula based on anticipated annual usage to determine the lowest responsive and responsible bidder. Comprehensive pricing must be detailed on the Bid Price Form, including cost per garment per week and cost per floor mat per changeout for all five contract years, along with a depreciation schedule. Bidders must also submit certified insurance copies meeting specific coverage requirements, including $1,000,000 general liability and $5,000,000 automobile liability.

The contract is subject to Federal Transit Administration (FTA) funding and includes provisions for Disadvantaged Business Enterprise (DBE) participation and civil rights requirements. The initial contract term runs three years from December 4, 2017, through December 1, 2020, with options for two additional one-year extensions through December 1, 2022. The contract includes specific terms such as automatic renewal unless the City provides 120-days written notice prior to expiration and late delivery penalties of 20 percent of the original invoice price per day for full deliveries and double the original invoice price for partial deliveries. While no specific budget range is explicitly stated, the comprehensive pricing form and detailed service requirements suggest a moderate-value contract focused on meeting the specific uniform and floor mat needs of the Janesville Transit System's maintenance staff. The City reserves the right to reject any or all bids and will award to the lowest responsive bidder. All deliveries must occur between 9:30 AM and 4:30 PM Monday through Friday, with uniform fittings scheduled for the week of November 12, 2017, and final approvals expected the week of November 5, 2017.